Board of Directors Meeting
Summit Hill Association
November 12, 2009
Minutes
Members Present: Bayliss, Berhow, Dobson, Dillin, Donnelly, Erickson, Hill, Haas, Kedrowski, Lawrence, Lindner, Lucke, McFadden, McGann, Norton Cermak, Pearce, Pramas, Vetvick, Wilbert, Winsor.
Also Present: Staff- Roy and Hilden
Members Absent: Zambreno
President Haas called the meeting to order at 7:06 p.m.
1. Additions to the Agenda:
There were no additions to the agenda.
2. Approval of Past Minutes:
Addition to past minutes: Matt Hill was present at the Sept 24th Special Board Meeting.
September and Special Meeting minutes were approved by unanimous voice vote.
3. President’s Report:
-Election of SHA Officers for 2009-10 and introduction of all Board members.
-A group photo was taken of the new Board for the newsletter.
-A list was made of old Board members interested in being paired with new Board members for mentoring purposes.
4. Executive Director’s Report:
Jeff Roy referenced his written report distributed to Board members earlier in the week. The citywide district sponsored leadership training series was a success. Board Basics and Zoning sessions are encouraged for new Board members.
5. CPC/AA Report:
Diane Hilden, SHA Crime Prevention Coordinator, referenced her written report submitted to Board members earlier in the week.
6. Old Business:
Officers of the Board (Old and New) were thanked for their service. There was an appeal for new fundraising ideas.
7. New Business:
-2010 SHA Budget- Jeff Roy reported on the projected 2010 Budget and the proposed Budget for 2011 (Jeff forwarded the Budget plan to Board members earlier in the week).
Motion: to approve the 2010 Budget that passed by unanimous voice vote.
-2010 Annual Work Plan- Jeff Roy reported on Annual Work Plan (plan was distributed to Board members earlier in the week). The Traffic Safety Committee will be re-enacted, Board members Kedrowski and Hill will meet in the future to discuss plan.
Motion: to approve the 2010 Annual work plan and it was passed by unanimous voice vote.
-2009/2010 Authorization of Signers for Bank Accounts-
Discussion: none
Motion: to authorize the 2009/10 President, Vice President, Secretary, Treasurer and Executive Director as signers on all SHA bank accounts and CD’s was approved by unanimous voice vote. Additional motion: to approve Cherokee Bank as the holder of SHA Bank Account. The motion was passed by unanimous voice vote.
-Neighborhood Honor Roll Nominations for Jan 22nd Event-
There was a request for the additional nomination of Lisa McGann for the 2009 Honor Roll. The Board voted by ballot on Honor Roll Nominees Charlie Hardy, DeeDee Wolfson, Kate Pearce, Lisa McGann and Jan Cronquist. Lisa McGann, Kate Pearce and Charlie Hardy had the highest vote totals and their names and nomination statements will be forwarded by staff to the event’s organizing committee.
8. GABA Report:
Jamie Lucke spoke about Grand Meander Calendar Events. She made an appeal to consider Grand Avenue shops for Holiday Gift Buying. The Bike Racks (sponsored by SHA) are up on Grand Avenue. October 25th Boo Bash was a success.
9. Treasurer’s Report:
Kate Pearce reported on Monthly P&L.
10. Committee Reports:
Communications Committee – The Communications Committee is partnering with GABA for the Grand Meander Community Tree Lighting Ceremony to provide a free community event. They are also developing an e-newsletter planning schedule. The committee recommended the design of a ‘special notice’ template to be used for time sensitive alerts. Committee member Donnelly is working on an upcoming community Hockey Event.
Development Committee – The Progressive Supper is scheduled for next Saturday with 41 participants. A letter for the annual fundraising appeal will be reformatted by Jeff Roy and sent out tomorrow (November 13th). The History Book has less than ¼ to be finished and the committee is hopeful that it will be headed to the printer and available for purchase soon. A meeting for the September 12th, 2010 House Tour is scheduled for next Wednesday and new volunteers are welcome. Every Board member is expected to participate in the House Tour in some way, contact Lisa McGann for information.
D16 Implementation Committee – Tim Pramas reported on the 841 Grand Avenue proposal for rezoning, the request for re-zoning was not passed. The owners of 841 Grand Avenue have withdrawn the request for re-zoning.
District Council Collaborative (DCC) on Central Corridor –Tim Pramas gave a brief explanation on the DCC for new Board members. The Board is in need of a new representative and anyone interested in participating as the new representative should contact Tim Pramas.
Environment Committee – Pearce reported that this Saturday there will be brush cleaning in the Sam Morgan Prairie at 9:00am, volunteers are welcome. The next Environment Committee meeting is scheduled for January 11th and new volunteers are encouraged to attend. There is a plastics workshop scheduled for January 26th and a few volunteers are needed to help. The committee is also looking at the possibility of having a plastic bag ban or a plastic tax in the community, a Community Garden, Solar/Geothermal Sources, another Rain Garden workshop and an Urban Food workshop. The Hour Car project is well on it’s way but needs more funding to be complete. The Rain Garden in front of the Linwood Rec Center has been planted and the committee needs volunteer help to take on watering shifts.
Pedestrian Safety and Traffic Calming Committee- Colin McFadden reported that the committee will meet on December 15th and new committee members are encouraged to join.
Zoning and Land Use Committee- Committee members are needed.
11. Announcements / Adjourn- There will be more information on the Holiday Party coming.
The meeting adjourned at 8:32 p.m.
Submitted by Annmarie Dillin