BOARD OF DIRECTORS MEETING
SUMMIT HILL ASSOCIATION
Minutes
May 8, 2008
Members Present: Angst, Barrera, Breymeier, Haas, Huffman, Lein, Lucke, McGann, Muller, Pearce, Pramas, Sutherland, White, Winsor, Zambreno
Members Absent: Dobson, Flahaven, Fox, Ramberg, Seningen, Sorensen
Also Present: Hilden, Roy
President Sutherland called the meeting to order at 7:04 p.m.
1. Additions to the Agenda: Mr. Angst wished to discuss a proposed city ordinance changing the requirements for businesses to obtain a variance on serving alcohol in outdoor patios. See New Business (below) for the details of the discussion and action.
2. Approval of Past Minutes (April.): Approved by unanimous voice vote with one amendment proposed by Winsor.
3. President’s Report: Mr. Sutherland reported that House Tour preparation is going well. He reminded Board members of the neighborhood cleanup scheduled for this Saturday and thanked those members who have volunteered for the event.
4. Executive Director’s Report:
Diane Hilden, SHA Crime Prevention Coordinator, provided an April update on her project activities and directed the members to her written report provided in an e-mail to Board members about one week before the meeting. She distributed a flyer to members about National Night Out in August. At the next meeting with police officers serving the Western District there will be a discussion about loud music played outdoors. Ms Hilden invited members to let her know of any concerns they would like her to share with the police officers.
Mr. Roy provided a written report of his April, 2008 activities in an e-mail sent to board members about one week before the hearing. Mr. Roy then described preparation efforts for the Neighborhood Clean Up on May 10, 2008.
5. Old Business: None.
6. New Business:
Recent media reports described a proposed ordinance under consideration by the City Council changing signature requirements from nearby property owners needed by bars and restaurants wanting to extend service of alcohol onto an outdoor patio. After some discussion it was decided that Mr. Roy would contact Councilmember Thune’s office to obtain more details as well as an idea of whether the measure would be voted on at the May 21 meeting. If a vote was contemplated, SHA would try to make the community aware of the proposal and invite the community to provide comments about the measure to SHA in writing or in person at the May 15 ZLU meeting, with those comments in turn passed on to Councilmember Thune or the City Council as a whole.
Ms Haas reported on the status of a proposal from neighborhood resident Gabe Horner to spearhead a History of Summit Hill book project. An advance of $1,500 was received as part of an $11,000 anonymous donation. The project members wish to spend up to $500 on three Olympus Digital Voice Recorders for the purpose of obtaining and recording oral histories from those residents who live or have lived in Summit Hill for an extended period of time. By unanimous voice vote the Board authorized the expenditure of up to $500 for the purchase of the three voice recorders for that purpose.
7. GABA Report: Ms Lucke provided an update concerning the status of planning for Grand Old Day on June 1. Paws on Grand is scheduled for July 19 with more details to be provided at a future meeting.
8. Treasurer’s Report: Ms Breymeier noted the good financial condition of SHA and referenced the budget attached to the written materials provided previously by e-mail to the Board.
9. Committee Reports:
Communications Committee: Ms Lucke reported on progress concerning the neighborhood Welcome Booklet and shared a draft of the booklet with the members. A fall date for printing and distribution is targeted. Review of the SHA website is ongoing. Ms Pearce reminded Board members of their previous commitment to volunteer a shift of time on Grand Ole Day to sell wristbands and the opportunity this provided for SHA to raise money for our organization.
Development Committee: Ms Haas provided an update on the House Tour event planning. Houses have been selected and tickets will be on sale soon. The Progressive Supper was on April 26 and turned out to be a fun evening offering an opportunity for residents to meet in a relaxed social setting. Recipes are being collected for a Neighborhood Cookbook and the next meeting for the group working on this project is May 20. The History Book project is searching for one or two additional volunteers to serve as writers for individual chapters in the book.
DCC on Central Corridor: Ms Winsor reports efforts are ongoing to attain the Governor’s support for the state share of funding for the Central Corridor.
D16 Implementation Committee: Mr. Pramas is forming a committee and plans to have an initial meeting to determine specific objectives.
Pedestrian Safety and Traffic Calming Committee: Mr. Dobson has been meeting with the committee to discuss goals and objectives. Another meeting is scheduled on Monday.
Zoning and Land Use Committee: Mr. Roy noted that the Grand Asia Restaurant had a new owner and approval for the transfer of the liquor license to the new owner was needed. After discussion, the Board approved of the liquor license application by a unanimous voice vote.
10. Announcements/Adjourn: The meeting adjourned at 8:04 p.m.
Minutes submitted by Tim Pramas