Members Present: Bayliss, Berhow, Dillin, Donnelly, Erickson, Haas, Kedrowski, Lindner, Lucke, McFadden, McGann, Pramas, Vetvick, Wilbert, Zambreno.

Also Present: Roy and Hilden

Members Absent: Dobson, Hill, Lawrence, Norton Cermak, Pearce, Winsor.

President Pramas called the meeting to order at 7:06 p.m.

1. Additions to the Agenda:
There were no additions to the agenda.

2. Approval of Past Minutes:
Meeting minutes were approved by unanimous voice vote.

3. President’s Report:
The relocation of the old Grand Place Bus Shelter roof to Dunning Field as part of a planned construction of a new picnic shelter in the park has been delayed again. This effort goes back to 2005 when SHA, Exeter Realty (who has been keeping the roof in storage since the creation of the Grand Place building/ramp in 2001) and the Dunning Booster Club agreed that using the roof for a picnic shelter was a good way to reuse materials from the old bus shelter. The bus shelter was located at Victoria and Grand (southwest corner). Tim Pramas is working to help move the project forward on behalf of the SHA Board.

The GABA Annual Meeting and Silent Auction is coming up on March 4th and Board members are encouraged to attend if they are interested.

Tim updated the Board on the Grand Old Day Main Stage proposal. The proposal to change the Main Stage on Grand Old Day has been put on hold for now.

4. Executive Director’s Report:
Jeff Roy referenced his written report distributed to Board members earlier in the week.
SHA Board members signed the Board Member Responsibility Form and it was collected.
Jeff added to the update on the Grand Old Day Main Stage proposal. Letters were sent to neighbors in close proximity to the Main Stage.

Save the Date:
May 15th Annual Clean Up
June 6th Grand Old Day
September 12th Summit Hill House Tour

5. CPC/AA Report:
Diane Hilden, SHA Crime Prevention Coordinator, referenced her written report submitted to Board members earlier in the week. Board members should see Diane for information on a crime prevention topic called “skimming” (this happens at ATM machines)

The Second SHA “After Hours” Event was a success! Another “After Hours” Event will be planned in the summer.

6. Old Business:
There was no Old Business.

7. New Business:
HourCar Proposal:
The SHA Environment Committee is seeking $500 from SHA Budget to contribute to the HourCar campaign. The motion to grant the SHA Environment Committee’s request for $500 to go towards the HourCar campaign was passed by unanimous voice vote.

8. GABA Report:
The GABA Annual Meeting and Silent Auction will be held on March 4th at the Alexander Hill Ballroom from 6-10. Board members are encouraged to attend.

Grand Old Day Main Stage change update: There was a meeting for neighbors to discuss the Grand Old Day Main Stage changes. Following the meeting Councilman Thune put the Stage change off until next year.

Diane Hilden encouraged Board members to attend GABA “Meet and Greet” Events in the future.

9. SHA-GABA Liaison Report:
GABA/Summit Hill House Tour Collaboration. Lisa Erickson will meet with Lisa McGann to discuss an opportunity to partner with GABA for 2010 House Tour.

10. Treasurer’s Report:
Mark Berhow reported on the monthly P&L for SHA.

11. Committee Reports:

Communications Committee
2010 House Tour partnership is underway. The Committee plans to develop a Facebook page for the House Tour. There will be House Tour story ideas in the Summit Newsletter leading up to the Tour. There will be an after Board Meeting social on March 11th, more information to come.

District Council Collaborative on Central Corridor (DCC)
The three stations that were mentioned in my last update are now going to be built. However, there still continues to be tons of issues surrounding the LRT. The DCC has been meeting to try to determine what should be focused on in the coming months. As of right now our goals are to continue to advocate for parking along the Central Corridor for the small businesses, that the 16 bus route still be maintained at its current service, and to continue to search out solutions to gentrification in and along University Avenue.

There is a leadership retreat for the DCC coming up on Saturday the 13th from 1-5pm.

Development Committee:

- House Tour Planning Committee
The House Tour Committee met on January 13, and will meet again February 17 at 7 p.m. at the Linwood Rec. Center senior lounge.
Committee updates:

*We still have a few committee positions to fill, including volunteer coordinator co-chair and vice chair.
*Warner’s Stellian has signed on as the tour’s presenting sponsor again this year, with first right of refusal for 2012.
*PR efforts and ad sales for the tour are underway.
*We have most of the homes and public spaces lined up for the tour and this month will begin working on the house write ups for the tour brochure.

- Summit Hill History Book Project
The History Book is almost done it should be ready for sale by Grand Old Day 2010.

- Summit Hill Cook Book Project
Tammy still needs recipes for the Cook Book from local restaurants and neighbors. Recipes must be original or if they are published Tammy needs permission to print from the publisher.

- Progressive Supper
The Spring Progressive Supper is set for Sat., April 24th.

Environment Committee:
The January 26th Plastics Workshop was a success.

Pedestrian Safety and Traffic Calming Committee:
Pedestrian Safety and Traffic Calming had our second meeting on January 19th. We discussed the PS&TC related work being performed by the MacGrove district council, and discussed GABA-related issues with GABA Member Sarah Paul. We have begun researching a few potential projects, including raising pedestrian awareness and potential street art traffic calming projects. Our next meeting will be February 16th and will feature Karen Sprattler, an expert on driver behavior.

Zoning and Land Use Committee:
The Zoning and Land Use Committee met on Wednesday, February 4th to hear from the owner of 768 Grand Avenue who has requested three variances from the City. Ms. Batheja was seeking to add two basement units to her four-plex in order to increase the safety of the building by adding a caretaker unit as well as a unit for herself and her son to use to more effectively manage the property. The variances were necessary as she would have a deficit of three parking spaces as well as one each for both lot density and lot size. The Committee felt that the property could be secured through other means and therefore felt that there was not a compelling reason to grant the variances under the provisions of City code section 61.601 (variances). The Committee voted unanimously to deny all three variances. This position was consistent with the staff report provided from the City. The Committee did commend Ms. Batheja on her efforts to improve the property and her attempts to make the building safer for her tenants.

The ZLU also discussed looking into properties currently zoned B3 which allows for fast food and the impact the addition of a fast food establishment would have on East Grand Avenue. This is an issue that was discussed by the ZLU in the past. In order to learn more about this issue, the ZLU has invited past Board member Merritt Clapp-Smith to attend the next meeting to provide an overview of past work on this issue.

The final topic discussed was the application by the Wild Onion for an extension of their liquor license to serve alcohol on their existing patio. The restaurant does not have the necessary signatures from neighbors to go directly to the City and therefore needs SHA to recommend approval of this application. A tentative hearing date was set for March 3rd.

The meeting adjourned at 8:12 p.m.
Submitted by Annmarie Dillin

Members Present: Berhow, Dobson, Dillin, Donnelly, Hill, Kedrowski, Lawrence, Lindner, Lucke, McFadden, McGann, Norton Cermak, Pearce, Pramas, Vetvick, Wilbert, Winsor, Zambreno.
Members Absent: Bayliss, Erickson, Haas.

Also Present: Janet Nelson, Greg Nelson, David Regan, Jane McClure, Scott Kringle, Greg Cruz, Staff- Roy and Hilden

President Pramas called the meeting to order at 7:04 p.m.

1. Additions to the Agenda:
There were no additions to the agenda.

2. Approval of Past Minutes:
Changes to past minutes: President Haas called meeting to order. Meeting minutes were approved by unanimous voice vote.

3. President’s Report:
The Wild Onion request for a pull tab license was addressed by President Pramas. The Wild Onion request for a pull tab license has been granted. Tim offered thanks to Cheryl Kedrowski for hosting the SHA Holiday Party at her home. Tim also informed the Board that the Executive Committee authorized, on Dec. 3, 2009, SHA staff Jeff Roy to take specific “roll-over” actions on several SHA CD’s maturing in January and February; and gave him authorization to redeem early the one 7-month CD (no penalty) as needed to sustain cash flow this time of year.

4. Executive Director’s Report:
Jeff Roy referenced his written report distributed to Board members earlier in the week.
Jeff encouraged all Board members to attend the Annual Neighborhood Honor Roll Event.

5. CPC/AA Report:
Diane Hilden, SHA Crime Prevention Coordinator, referenced her written report
submitted to Board members earlier in the week. Board members are encouraged to submit community impact statements to Diane. Board members were encouraged to attend the SHA “After Hours” Event at Dixies on January 27th.

6. Old Business:
There was no Old Business.

7. New Business:
1041-43 Osceola Ave Zoning Application
The Zoning Application was approved by the Board by unanimous voice vote.

Grand Old Day 2010
As in past years, David Regan, GABA’s Executive Director, requested that the SHA Board waive the requirement for Block Party Permits and approve Liquor Extensions of Service Area for the 2010 Old Day event. A motion to send letters of approval for both the Block Party Permit waiver and Liquor Extension of Service Area passed by majority voice vote and a separate letter to City DSI will be sent requesting enforcement of the Zone 9 Parking Area during the event.

GABA also requested SHA support of GABA’s proposal to request a temporary City Ordinance change allowing GABA to move one of the three festival gardens (normally off –street in a parking lot) to a new Main Stage to be located in the street between Dale and St. Albans during Grand Old Day 2010. The reason for this provided by Mr. Regan is that ever since GABA lost Clear Channel sponsorship support of the event back in 2007, the event’s revenues have been reduced; and GABA is hoping this main stage concept change would help restore revenue levels from this their major fundraiser.

The main stage would allow larger, better known acts that would attract more people. The same “21 years or older” restriction would be in place, but due to the larger area located in a street festival garden, there would be heightened security in terms of a double barricade and more St. Paul Police assigned to that area. GABA believes that the addition of a better sound system with mid-field speakers will reduce the noise impact particularly on Grand Avenue residents in apartment and condos. The St. Paul Police and Fire Departments and DSI Deputy Director are OK with the proposal; and SHA understands that Councilmember Dave Thune would also support this proposal moving forward to a City Council public hearing in the near future if SHA does. At that public hearing, residents could provide feedback to the council on their reactions to the proposal – before a vote would be taken whether to support or deny. This proposal would only be for the 2010 event and then be automatically “sunsetted” to give the city and the neighborhood time to evaluate the impact.

On a motion to support this proposal, at this time, moving forward in the process to the City Council but with the understanding that there will be opportunities for the public to comment; the motion passed with 13 ayes, 3 nayes and 2 abstentions. A letter will be drafted and sent to the city and GABA reflecting this decision. In addition, information on the proposal and notice of a public meeting hosted by GABA to take public comment (date/time to be determined) will be placed in the Feb. issue of The Summit newsletter and in the next SHA E- News notification.

Adam Vetvick Proposed For New DCC Liaison
Adam Vetvick was appointed as the new DCC Liaison Representative for SHA – the motion by Pramas & seconded by Lucke Hendrikson was passed by unanimous voice vote.

8. GABA Report:
Grand Old Day 2010 Planning is underway. Jaimee encouraged Board Members to speak with her for more information on GABA’s Doc Chop Award.

9. SHA-GABA Liaison Report:
Erickson not present to report.

10. Treasurer’s Report:
Mark Berhow reported on the monthly P&L for SHA. A correction was made to the 2009 interest income total in the report, reduced from $2408.43 to 1681.50 due to a duplication in our financials records. The Annual Fund Raising Appeal raised $4,740 as of 12/31/09.

11. Committee Reports:

Communications Committee – The Communications Committee is invited to partner with the 2010 House Tour Committee to tackle Tour marketing efforts. HT Chair Lisa McGann gave an overview of the House Tour and answered questions. There is a HT Meeting Wednesday the 13th – all interested Communications Committee Members are encouraged to attend. Following the meeting next steps will be identified and roles assigned. The Communications Committee is looking at initiating organized “social time” after Board of Director Meetings.

District Council Collaborative on Central Corridor (DCC)
The Stops For Us campaign had seemingly won a major victory back in the summer and now
appears that it was only a step in the right direction. Stops For Us is a coalition of different
agencies fighting to ensure that three more stops are included on the planned light rail line
going down University Avenue. The three stops are on Hamline, Victoria and Western. In the
summer it appeared that the three stops were to be built, however once fall came around it was
announced that only one of the stops would actually be built. As to which one will actually be
built is still up in the air.

The three stops are important for several different reasons. With the three stops, each station
along University Avenue would be spaced approximately 1/2 miles apart. So there would be
one on Snelling, Hamline, Lexington, Victoria, Dale, Western and Rice. There are to be more
stops included but those stops in particular are critical to the Central Corridor. Around the area
of Hamline, Western and Victoria are also mainly areas where people of color reside from the
African-American, Somali and South-East Asian communities. These areas also are
predominantly people with lower socio-economic status with fewer resources such as cars or
other forms of transportation. Therefore these communities are in need of such transportation
that the light rail would offer and yet they are being excluded. The Stops For Us campaign is
continuing to fight and organize around getting all three stops being built along with the rest of
the light rail project when construction begins later this year.

Development Committee – House Tour Planning Committee
Planning is well underway for the 2010 house tour. We still need to fill a few key committee
roles for the tour, including Tour Vice Chair, Brochure Chair, and Graphics and Web chair. McGann has gotten a good start on lining up homes for the tour – we have about 7 thus far – and will continue to work on that.

If anyone has any interest in volunteering on the tour or knows anyone who may be interested
please let McGann know. It’s a fun and important project and a great way to meet and connect with your neighbors. In a similar vein, if anyone knows of any homes that may be a good fit for the tour and whose owners may be open to being on the tour, please give McGann a call. Rounding up homes for the tour is always challenging, so any help in this area is GREATLY appreciated!!

Environment Committee – Meeting on Monday, Jan11th.
Upcoming events:
* Plastics workshop – Jan 26th (7pm) at Edgcumbe Rec Center
* Geothermal/Energy workshop – Feb 24th (7pm) at Linwood

Other 2010 projects in the pipeline include community gardens, workshop on urban food,
continued fundraising for HOURCAR, and of course maintenance of the prairie & new rain garden.

Pedestrian Safety and Traffic Calming Committee- The reformed Pedestrian Safety and Traffic Calming committee met for the first time on December 15th. Charlie Hardy, past long-time Committee Chair, was on hand to give an extensive history of the committee, as well as tips on working with the relevant city departments. Mr. Hardy was also able to walk the Committee through the timelines from past projects.

The committee brainstormed to create a list of traffic related issues in the neighborhood, which
the Committee will review at our next meeting as we create a work plan. They have also begun researching related work being done by the MacGrove District Council and current thinking about traffic calming mechanisms. Next meeting will be Tuesday, January 19th at 7pm in the Senior Lounge.

Zoning and Land Use Committee- Upcoming for ZLU will be a request from the Wild Onion for re-application of Patio License.

The meeting adjourned at 8:47 p.m.

Submitted by Annmarie Dillin

Members Present: Berhow, Dobson, Dillin, Donnelly, Haas, Hill, Kedrowski, Lindner, Lucke, McFadden, McGann, Pearce,Pramas, Winsor, Zambreno
Members Absent: Bayliss, Erickson, Muller, Sutherland, Ramberg, White

Also Present: Brian Alton, Greg Cruz, Jim Lynden, Jeff Roy, Bill Wengler, Jim Wengler

President Haas called the meeting to order at 7:01 p.m.

1. Welcome/Ground Rules/Purpose of Special Session:
Haas reviewed the ground rules of the meeting including time limits on speaking. The meeting was called to review SHA’s recommendation regarding the rezoning of 841 Grand Avenue from B2C (BC) to B2. The history of the issue was reviewed:

* July 27, 2009: SHA Zoning and Land Use Committee voted to recommend denial of the rezoning request
* July 22, 2009: St. Paul City Zoning Department recommended denial of the rezoning request
* July 30, 2009: St. Paul City Zoning Committee recommended approval of the rezoning request
* August 7, 2009: Saint Paul Planning Commission voted to recommend denial of the rezoning request

2. 841 Grand Avenue Rezoning Presentation: East Mall Associates:
The history of Grand Avenue, including its decline and redevelopment were discussed, including the Wenglers’ great contributions to Grand Avenue. It was noted that the rezoning request was simply a housekeeping issue in order to have 841 Grand Avenue zoned the same property classification as the property next door and that the rezoning could be beneficial for refinancing purposes. It was suggested that rezoning was optimal as both properties have the same owner. There are no plans at this time to redevelop 841 Grand Avenue.

It was stated that the rezoning of 841 Grand Avenue shouldn’t be considered a big deal as not much could or would change with the reclassification of the property as other city guidelines and regulations would still be in place.

3. Question and Answer Period:
Pramas gave historical perspective for SHA on the rezoning issue in question. He noted that the SHA has great respect for the Wenglers and their contribution to the neighborhood. He discussed the District 16 plan and all of the input, time and money spent to develop the plan. He asserted that upholding BC zoning would be consistent with the current make up of Grand Avenue. While the Wenglers are great neighbors, the rezoning would go with the property, and it is unknown what a future property owner would do with the property. Ultimately the ZLU recommended denial of the rezoning request as the application was premature. By denying the rezoning request the SHA retains the greatest possibility for having a say in future development efforts. Voting for denial does not preclude redevelopment of the property – there is still much that can be done with BC zoning.

Board Questions:
* Why rezone now – are there plans for the property?
o Answer: rezoning now for refinancing purposes – no redevelopment plans
* Regarding refinancing – how would rezoning influence or impact this?
o Answer: the bank wants the properties to be all zoned the same
* Would rezoning allow for a fast food restaurant?
o Answer: yes, but no drive through would be allowed
* Can the house at 841 Grand Avenue be torn down regardless of the rezoning decision?
o Answer: yes
* Wouldn’t changing the zoning at this time allow a new owner to come in, knock down buildings, and build a mall with a Burger King or similar establishment?
o Answer: yes, but would have to get many approvals: design review, parking, site plan, etc.
* Has the lender said they won’t refinance without rezoning?
o Answer: no

4. SHA Board Discussion/Vote:
It was noted that there was a concern that fast food could easily come in if the property was rezoned.

Winsor moved to support the ZLU’s recommendation for denial of the rezoning request. The motion passed 11 to 2 with 1 abstention. Voting in favor: Berhow, Dobson, Donnelly, Haas, Kedrowski, Lindner, McFadden, McGann, Pramas, Winsor, Zambreno. Voting against: Dillin, Pearce. Voting to abstain: Lucke.

5. Adjourn:

The meeting adjourned at 7:58 p.m.
Submitted by Lisa McGann

Members Present: Bayliss, Berhow, Dillin, Donnelly Erickson, Hill, Haas, Kedrowski, Lindner, McFadden, Lucke, Pearce, Pramas, Winsor
Members Absent: Dobson, McGann, Muller, Ramberg, Sutherland, White, Zambreno

Also Present: Roy, Hilden, Angela Burkhalter and Leila Pay (census coordinators for the City of St. Paul), Wayne John, Myrtle John

President Haas called the meeting to order at 7:04 p.m.

1. Additions to the Agenda – None.

2. Approval of Past Minutes (July/August): July minutes approved by unanimous voice vote. August minutes amended to reflect that under #3, President’s Report, staff board evaluation forms would be sent to those board members “not present” (rather than “not absent”) at the August board meeting. As amended, the August minutes were approved by unanimous voice vote.

3. President’s Report – Haas stressed the importance of board members contacting individuals to inquire about interest in running for a Board seat at the October election. Kedrowski and Pramas have indicated an intention to run for re-election for a second board term. Roy has received one submission from a new candidate who desires to run for election to a Board seat. Six seats are up for election at the October meeting.

Each committees work plan is due by September 15, 2009.

A new treasurer is sought for 2009/2010.

4. Executive Director’s Report: Jeff Roy referenced his written report distributed to Board members earlier in the week. On September 16 the City Council will take action on the the request to rezone 841 Grand Ave. SHA representatives will be present to urge rejection of the request given the belief that the request is inconsistent with the District 16 Plan. The 2010 budget in draft form is being reviewed by Roy, Pearce and past treasurer Breyemeier in preparation for the budget’s presentation for Board review.

5. CPC/AA Staff Report: Diane Hilden, SHA Crime Prevention Coordinator, referenced her written report submitted to Board members earlier in the week. She covered highlights from the report including crime prevention projects, other SHA projects, the August 2009 SHA diversity study, and revision of the Block & Building Club manual.

6. Census 2010 Presentation: Burkhalter and Pay, City census coordinators, provided a detailed overview and power point presentation concerning census basics, 2010 census timeline and the importance of obtaining a full and accurate population count. The City would like district councils to promote the importance for people to accurately complete the census forms which will be distributed in March. Accurate census counts are crucial to avoid possible loss of a Congressional seat for Minnesota and loss of federal financial contributions tied to population if the census results in an undercount of Minnesota residents due to some residents not filling out and returning the census forms.

7.Old Business:

October Community Celebration & Board Elections – Lucke discussed Communication & Outreach Committee and staff efforts to plan the event formerly known as the Annual Meeting. Volunteer appreciation is the emphasis at this year’s community gathering and Lucke discussed a proposed agenda and handed out a draft agenda and checklist of items to be completed before this event.

8.New Business:

SHA Good Neighbor Award nominations and vote – Seven individuals were nominated for the SHA Good Neighbor Award. The recipients will receive a plaque and special recognition at the October Community Celebration. Roy estimates the cost of a plaque to be $40. Pramas made a motion, then amended the motion, seconded by Donnelly, that in view of the volunteer appreciation theme of this year’s community celebration, and the worthiness of all seven nominees, that all seven nominees receive the award and recognition and delegate to the EC the task of finding the necessary money in the budget for the seven plaques. Discussion ensued and the matter was placed to a vote with the amended motion carrying by a vote of 9-1-4 (Kedrowski voted no; Erickson, Lucke, Pearce and Winsor abstained).

New Linwood Rain Garden Project/Grant Application – On behalf of the Environment Committee, Pearce requested and made a motion for Board approval to apply for a grant and if approved, begin the digging up of the existing Linwood garden (with existing plants re-planted in other locations at Linwood as feasible) and planting and care of a new rain garden. Pearce provided comprehensive written materials and photographs before the meeting and indicated those volunteers who have generously volunteered in the care of the current garden supported this project. After discussion, the motion was seconded and approved by unanimous voice vote.

ZLU Recommendation to approve D’Amico license replacement – Winsor, Berhow and Roy discussed the many reasons why ZLU approved D’Amico’s request and the basis for Board approval in accordance with the ZLU recommendation. After discussion, and motion which was seconded, the Board approved the ZLU recommendation by unanimous voice vote.

Appointment of Nadya Trytan as SHA rep to Greenway Committee – After discussion from Pearce about background concerning the Greenway Committee, the Committee’s desire to have a representative from SHA, and SHA Environment Committee member Nadya Trytan’s interest and willingness to serve as the representative, by motion and second, by unanimous voice vote Ms. Trytan was approved as SHA representative for the Greenway Committee.

Ayd Mill Road project revisited by City Council – Roy noted that the City Council authorized the City to obtain the necessary property rights to construct an Ayd Mill Road bicycle/pedestrian trail from Marshall Avenue to Victoria Street.

9. GABA Report – September 24 is a GABA-sponsored fashion event and Boo Bash will be on October 25.

10. Treasurer’s Report – Pearce referenced the budget distributed to Board members earlier in the week and answered Board questions. The budget is being prepared for 2010 and 2011.

11. Committee Reports

Communications & Outreach Committee – Lucke reported that the Committee has been hard at work planning for the Oct. 8 community gathering and volunteer appreciation event. See the detailed discussion about this appearing earlier in the minutes.

Development Committee – Haas reported that the history book is on track to go to the publisher in the near future, volunteer time permitting. Haas reported that the cook book project continues to progress, but more recipes are needed and board members should solicit from others and submit favorite recipes. Haas also reminded board members that the date for the 2010 House Tour will be set soon and board help will be needed for this event.

D16 Plan Implementation Committee – Pramas will appear at the Sept. 16 City Council hearing to testify on behalf of SHA concerning the request to rezone 841 Grand Ave. and the belief that the request is inconsistent with the Dist. 16 Plan.

DCC on Central Corridor – Andrew Dull provided a written report to the Board included in the Board packet distributed earlier in the week. Because of other time commitments, Dull may not be able to continue to serve as SHA representative to the DCC. Haas is looking for a board member volunteer or for Board members to think and ask others from the neighborhood about interest in serving.

Environment Committee – Pearce reported on plans on November 14 to remove invasive species from the Sam Morgan Prairie and asked for volunteers to assist. October 7 the Committee is sponsoring another workshop concerning worm composting.

Zoning and Land Use Committee – Winsor referenced the written report provided to board members earlier in the week and discussed ZLU approval of a request for a parking variance of eight spaces for a medical clinic with a “birthing center” located at 968 Grand Avenue.

11. Announcements/Adjourn:

The meeting adjourned at 8:38 p.m.

Submitted by Tim Pramas

Members Present: Berhow, Erickson, Hill, Lucke, Pearce, Pramas, Zambreno
Members Absent: Bayliss, Dillin, Dobson, Donnelly, Haas, Kedrowski, Lindner,McFadden, McGann, Muller, Ramberg, Sutherland, White, Winsor
Also Present: Roy, Hilden, Jane McClure (Highland Villager),

Vice President Pramas called the meeting to order at 7:10 p.m.

1. Additions to the Agenda – None.

2. Approval of Past Minutes (July): Without a quorum, no vote could be taken. July meeting minutes will be submitted for approval at the September meeting.

3. President’s Report – Pramas relayed information from Haas regarding the importance to SHA of board members filling out and returning to Haas the staff board evaluation forms. These forms need to be returned to Haas before August 27. Those board members present received the evaluation forms to be filled out and returned and those members not present will be sent the evaluation forms. The importance of filling out and returning the evaluation forms was stressed.

4. Executive Director’s Report: Jeff Roy referenced his written report distributed to Board members earlier in the week. Citywide training offered for board members and staff continues to be popular and well-received; board members should contact Roy if interested in attending future training sessions. It is currently not known if the Morgan Prairie September planting will proceed as required City assistance may not be forthcoming. Roy will continue to monitor the situation and keep members apprised of the status. Staff attention has also been directed to residents, particularly ones with small children, who have difficulty crossing Lexington Avenue by foot on the way to nearby schools. Dave Thune’s office has been contacted and various solutions to this problem are being considered. The City would like district councils to promote the importance for people to accurately complete the census forms which will be distributed next year. Accurate census counts are crucial to avoid possible loss of a Congressional seat for Minnesota and loss of federal financial contributions tied to population if the census results in an undercount of Minnesota residents due to residents not filling out and returning the census forms.

5. CPC/AA Staff Report: Diane Hilden, SHA Crime Prevention Coordinator, referenced her written report submitted to Board members earlier in the week. National Night Out (NNO) on August 4 was a success with 13 official neighborhood block club/building club parties and many unofficial ones. Hilden was able to attend many of the gatherings to promote block and building clubs and SHA. Neighborhood feedback to Hilden was very positive with respect to the SHA newsletter. “SHA After Hours” occurred the previous night, Aug. 12, at Dixie’s. One new building club leader was recruited at the event and others expressed interest in becoming involved in SHA.

6. Old Business:

Event f/k/a Annual Meeting– Lucke discussed Communication Committee and staff efforts to plan the event formerly known as the Annual Meeting. Volunteer appreciation is the emphasis at this year’s community gathering and Lucke discussed a proposed agenda and handed out a draft agenda and checklist of items to be completed before this event.

Save the Date – Saturday, August 15 is the summer board social in Bayport arranged by McGann. Thursday, Oct. 8 is the community gathering/volunteer appreciation/event in search of a new title f/k/a Annual Meeting.

7. New Business –

Review IRS 990 and State Annual Charitable Report – Documents were distributed to board members earlier in the week. The deadline for SHA to file its tax return is Aug. 15 and SHA is also required to file its annual charitable report with the Minnesota Attorney General’s Office. Lacking a quorum the Board could not vote to authorize the signing and filing of the documents. Nevertheless board members present had the opportunity to review and ask any questions about the forms. After this Board meeting adjourned, and given the impending deadlines, an Executive Committee (EC) meeting occurred with a sufficient quorum of the EC present (Lucke, Pearce, Pramas, and Zambreno). On motion from Pramas, seconded by Pearce, the EC members present unanimously approved authorization for the signing/filing of the tax return and charitable report.

841 Grand Ave. Planning Committee decision – Zambreno and Roy went through the history and details of the proposal to re-zone 841 Grand Ave. from B2C (BC) to B2 which would permit more intensive uses of the property, although no specific project is being contemplated at this point in time. ZLU Committee voted against the proposal, followed by a vote in favor by the Zoning Committee of the Planning Commission; and finally, a vote for denial from the full City Planning Commission The matter now goes to the City Council for decision in early September. Lacking a quorum, the Board could not entertain a vote as to whether to support and adopt ZLU’s decision on this proposal. After this Board meeting adjourned, at a special EC meeting that immediately followed this Board meeting (Lucke, Pearce, Pramas and Zambreno attending), Pramas moved that at the President’s discretion a representative of SHA would be selected to attend the City Council meeting and advocate on behalf of the ZLU decision. Zambreno seconded the motion and it was approved by unanimous voice vote of the EC.

8. GABA Report – Lucke reported on the successful Paws on Grand event held n August 2. September 24 is a GABA-sponsored fashion event and Boo Bash will be on October 25. Hilden also wished to note the neighborhood’s appreciation for the strong business support and participation for this year’s National Night Out.

9. Treasurer’s Report – Pearce referenced the budget distributed to Board members earlier in the week and answered Board questions. The budget is being prepared for 2010 and 2011. The Mayor’s proposed budget calls for no cuts in funding to district councils. This is good news for SHA if the final budget reflects this proposed budget.

10. Committee Reports –

Communications Committee – Lucke reported that the Committee has been hard at work planning for the Oct. 8 community gathering and volunteer appreciation event. See the detailed discussion about this appearing earlier in the minutes.

Development Committee – Roy reported that the history book is on track to go to the publisher in September, volunteer time permitting. Pramas reported that the SHA Cook Book project continues to progress, but more recipes are needed and board members should solicit from others to submit favorite recipes. Pramas also reminded board members that the date for the 2010 House Tour will be set soon and board help will be needed for this event.

D16 Plan Implementation Committee – No report.

DCC on Central Corridor – Andrew Dull provided a written report to the Board included in the Board packet distributed earlier in the week.

Environment Committee – Pearce reported on an upcoming Environment workshop SHA is jointly participating in with the Mac Groveland District Council on Aug. 20.

Zoning and Land Use Committee – Zambreno reported that ZLU approved a garage height variance for a residential property. D’Amico will be coming to ZLU seeking an endorsement to serve wine/beer on its patio. A proposed birth center on Grand Ave. may also require a parking variance and might also be coming to ZLU for approval.

11. Announcements/Adjourn:

The meeting adjourned at 8:02 p.m. An EC meeting, the results of which were detailed earlier in the minutes, was convened at 8:04 p.m. and adjourned at 8:07 p.m.

Submitted by Tim Pramas

Members Present: Bayliss, Berhow, Dobson, Dillin, Donnelly, Erickson, Haas, Lindner, McFadden, McGann, Pearce, Pramas, White, Zambreno
Members Absent: Hill, Kedrowski, Lucke, Muller, Ramberg, Sutherland, Winsor
Also Present: Roy, Hilden

President Haas called the meeting to order at 7:03 p.m.

1. Additions to the Agenda:
There were no additions to the agenda.

2. Approval of Past Minutes:
The June minutes were approved by unanimous voice vote.

3. President’s Report:
The Health East/Exeter issue will not be on the agenda tonight as the issue has been resolved.

4. Executive Director’s Report:

Contact Roy if interested in participating in any of the future citywide district sponsored leadership training sessions including: Board Basics (July 23), Crime Prevention (September 29) or Conflict Management (October 24). The SHA made $1049 this year from Grand Old Day wristband sales. Revenue was down about 30% from last year, but was above budget and was a good showing considering the weather. Thanks go to Pramas for organizing the volunteer effort. The all district resolution supporting current funding and future inflation indexing was sent out to Mayor Coleman and City Council members. At least three other district council boards of directors have approved the resolution and sent similar letters to the city at this point. Roy worked with Pearce and the Environment Committee on June 20th to weed the Morgan Prairie. The Summit newsletter will be on doorsteps on August 1st.

5. CPC/AA Report:

Hilden recruited a new building club leader on July 9. National Night Out is scheduled for Tuesday, August 4th. Hilden has been working on recruitment for upcoming board elections.There have been many reports of solicitors in the neighborhood. It appears they are “casing” different homes. It’s recommended that people do not give them money as it will just encourage the behavior. Ace Hardware is reportedly doing a brisk business in “No Soliciting” signs. The Ramsey Hill House Tour is scheduled for Sunday, September 13.

6. Old Business:
Save the date for the following event: August 4th – National Night Out

7. New Business:

Late Summer Board Social Outing – Save the date for Saturday, August 15th for a board potluck get-together at the home of McGann’s brother in Bayport on the St. Croix River.
SHA Mixer to Improve Volunteer Outreach – Dillin reported on the planned SHA get-together at Dixie’s to be held on August 12th at 7 pm. The event is targeted at young adults, but everyone is welcome to attend. There will be a raffle. Please contact Dillin or Hilden to help out on this event.

8. GABA Report:

There was no GABA meeting in June due to Grand Old Day.
Erickson spoke with Chief Leitner about the firehouse closing. There is still a concern about this. Erickson may put an e-mail together regarding this issue.

9. Treasurer’s Report:
Work has begun on the 2010 budget.

10. Committee Reports:

Communications Committee – The Communications Committee is looking at putting together a “back to school” book drive with the goal of collecting 1000 books to go to the Rondo Library and Boys and Girls Club. The SHA annual meeting will be Thursday, October 8th. The meeting will recognize and celebrate neighborhood volunteers. The Communications Committee will be leading the effort to plan this meeting.

Development Committee – McGann reported on the Development Committee activities including the SHA Cookbook, SHA History Book and the 2010 House Tour. The publish date for the history book is now August or September. The volunteers working on the book are working on editing and are meeting once a week to get the project done. Haas will let the board know if they need help. The Development Committee is also collecting recipe for the SHA cookbook. Please help spread the word among the neighborhood. Recipes should be submitted to Haas.Volunteers are still needed for the 2010 Summit Hill House Tour in the following roles: ad sales, volunteer party coordinator, graphics and web support, marketing, and vice chair for the tour. Contact McGann if you or anyone you know is interested in volunteering for this event.

D16 Implementation Committee – Pramas will hold a meeting in September.

District Council Collaborative (DCC) on Central Corridor –Dull reported on the Community Summit Resolution on the Central Corridor LRT Line. It was noted that the period for public comments ends July
27. Regarding additional stops being added to the project, it was noted that each additional stop will cost $8 million if not built now or $4.5 million if built now. The infrastructure for the additional three stops in question will be installed now. The next meeting will be in August.

Environment Committee – Pearce reported that the plant exchange and the prairie weeding were both well attended and productive. A replanting on the prairie will likely be scheduled for September. Volunteers are also working on HourCar and developing future workshop ideas. The next meeting will be held July 15.
Pearce is doing research on the possibility of a grant for a rain garden for Linwood Rec Center.

Zoning and Land Use Committee
After considerable deliberation, the ZLU Committee voted 5 to 2 to approve a resolution to support a request from the owner of 395 Grand Avenue to expand the parking area around the building. ZLU supported the request with the condition that the curb cut remain the same and that a large tree on the property not be removed. After the resolution passed, Roy attended a city zoning meeting during which the new owner 401 Grand Avenue, adjacent to 395 Grand, spoke out against the increase in parking area at 395 Grand. It appears that since the meeting the two property owners in question have resolved the matter in question. An upcoming issue for the ZLU Committee is the request to reclassify a mixed-use duplex to the east of Billy’s from B2C (allows commercial/office/residential mixed use) to B2 (which Billy’s is zoned) with the idea of future redevelopment – perhaps some future redevelopment of Billy’s. A neighborhood hearing will be scheduled.

11. Announcements / Adjourn

The meeting adjourned at 7:42 p.m.
Submitted by Lisa McGann

Members Present: Bayliss, Berhow, Dobson, Donnelly, Haas, Kedrowski, Lindner,Lucke,McGann, Pearce, Pramas, White, Winsor
Members Absent: Dillin, Erickson, Hill, McFadden, Muller, Ramberg, Sutherland, Zambreno

Also Present: Roy, Hilden, David Regan (GABA), Jane McClure (Highland Villager), Brain Alton (Planning Commission, neighborhood resident), Dick Plagans (neighborhood resident), Rob Stoplestad (Exeter Realty), Mike Hatting (HealthEast), Tony Thomas (HealthEast), Brett Bacon (Exeter Realty)

President Haas called the meeting to order at 7:01 p.m.

1. Additions to the Agenda – See Old Business, updates regarding HourCar hub location. See Announcements concerning Citizen Participation Resolution.

2. Approval of Past Minutes (May): approved by unanimous voice vote.

3. President’s Report – Haas thanked GABA and SHA volunteers for a fun and successful Grand Old Day event held last Sunday.

4. Executive Director’s Report: Jeff Roy referenced his written report distributed to Board members earlier in the week. He reported on the results of the Neighborhood Clean Up event held last month, updated the board on Executive Committee consideration of non-financial support for the MNSCU Foundation 5k and 10k race on October 24, reported on a slight increase in neighborhood involvement for the Grand Old Day parade on behalf of SHA, and thanked SHA volunteers and those who volunteered on behalf of SHA for the various activities and tasks SHA undertook on Grand Old Day.

5. CPC/AA Staff Report: Diane Hilden, SHA Crime Prevention Coordinator, referenced her written report submitted to Board members earlier in the week. She distributed a “Catch Us at Our Best” form and stressed the staff’s desire to receive feedback on their performance and efforts on behalf of the neighborhood and SHA. She reported on efforts on to recruit potential candidates for the Board election in October. She also offered to distribute a pamphlet and provided information regarding encounters with coyotes which has become an increasingly frequent occurrence within city limits. She also reminded the Board that the SHA office has one-day parking permits available for neighborhood residents. Discussion ensued about ways to better communicate this convenient service to the neighborhood. She reported on receiving a call from the skating rink concerning its appreciation for the fine article McLean Donnelly authored in the recent Summit Newsletter. Finally she reminded Board members that National Night Out is on Aug. 4 and that planning is underway in conjunction with that event.

6. Old Business:
Save the Date – June 13, from 10 a.m. to 1 p.m. the Environment Committee is running a plant exchange/native plants event. Volunteers are being sought for the June 20 Sam Morgan Prairie Replanting Event. August 4 is National Night Out.

HourCar – Dobson reported that Exeter Realty agreed to sponsor a HourCar parking hub behind Bread & Chocolate and a spot in the Grand Place ramp during the winter months. Pearce, although happy to learn of this development, reminded the Board that HourCar does not make any final decisions about hub location until fundraising for the hub is successful and other planning complete.

7. New Business

Exeter/HealthEast Proposal – Extensive discussion ensued from Exeter representatives, neighborhood residents, and Board members regarding the nature of HealthEast’s proposed use of basement space, an historical overview of past issues related to past proposed and actual uses of the basement, the desirability and concerns related to HealthEast leasing the space for a medical clinic, the benefits and drawbacks of different options if SHA supported the proposed use (letter of support sent to City seeking a resolution approving the proposed use vs. SHA entering into a Memorandum of Understanding with Exeter and perhaps HealthEast), and whether the Board should act at this meeting or wait until the July Board meeting to act on the proposal.

Lucke made a motion that SHA draft and send to the City a letter supporting a resolution allowing the proposed HealthEast use of the basement space. White seconded the motion. The Board then debated whether it would be better to make this decision at the July meeting rather than committing now to support the proposed use, what conditions if any should be placed on SHA’s support, and whether a letter of support was the desired means to accomplish that objective. The matter was called to a vote and the motion was defeated on a vote of 8-5. Voting in favor of the motion were Lucke, White, Donnelly, Bayliss, and Lindner. Voting against he motion were Haas, Pramas, Berhow, Dobson, Kedrowski, McGann, Pearce, and Winsor.

Pramas then made a motion that the HealthEast/Exeter proposal be tabled and acted upon at the July Board meeting. In the interim, he proposed that a public informational meeting be scheduled offering interested persons the opportunity to learn more about the proposal and express views or otherwise inform Board members about the proposal. Dobson seconded the motion. After discussion regarding the motion, the motion was approved by a vote of 8-3-1 (voting against the motion were Lucke, Donnelly, and Lindner, with White abstaining). The tentative date of the public meeting will be on Monday, June 29 at 7 p.m. at the Linwood Rec Center.

8. GABA Report – Lucke reported on another successful Grand Old Day event held last Sunday and thanked SHA for its efforts in conjunction with the event.

9. Treasurer’s Report – Pearce referenced the budget distributed to Board members earlier in the week and offered to answer questions from the Board.

10. Committee Reports

Communications Committee – Lucke reported that the committee will be meeting later this month to address various topics.

Development Committee – McGann reported on initial planning for the next House Tour and the need for volunteers. The cook book project subcommittee met recently, Haas answered questions about the nature of recipes that the subcommittee is seeking. Haas reported that due to the fine quality of the History Book it was determined to offer the book for sale for $15.00, still an incredible bargain given its quality.

D16 Plan Implementation Committee – Pramas is in the process of scheduling another committee meeting.

DCC on Central Corridor – Pramas provided the Board with background regarding the Title VI Complaint the preserve and Benefit Historic Rondo Committee filed with the Federal transit Administration. Roy distributed an e-mail from Andrew Dull concerning last night’s DCC meeting and discussion ensued regarding the Complaint and issues the Complaint raised.

Environment Committee – Pearce reported on planning for this Saturday’s plant exchange event.

Zoning and Land Use Committee – Roy updated the Board regarding the opening of Brasa this weekend and Committee action approving a variance for Picky Girl (located in space formerly occupied by Cartridge World).

11. Announcements/Adjourn:

Roy distributed a proposed Citizen Participation Resolution concerning City funding for district councils developed and drafted by district council staff at an all day retreat of district council staff. After discussion, the resolution was approved by unanimous voice vote and the resolution and cover letter will be sent to the Mayor and City Council members.

The meeting adjourned at 8:43 p.m.

Submitted by Tim Pramas

Members Present: Berhow, Dobson, Dillin, Donnelly, Erickson, Haas, Hill, Kedrowski, Lindner, Lucke, McFadden, McGann, Pramas, Sutherland, Winsor, Zambreno

Members Absent: Bayliss, Muller, Pearce, Ramberg, White

Also Present: Christopher Bineham (Hourcar), Nick Closmore (Wild Onion), Bob DeBellis, Elaine Dunbar (Hourcar), Diane Hilden, Richard Leitner (St. Paul Fire Department), Daniel Martin (Wild Onion), Jane McClure (Villager), Bill Pesek, David Regan (GABA), Jim Richardson, Jeff Roy, Joe & Linda Schaefer (Wild Onion), Claudia Speak, Rick Speak

President Haas called the meeting to order at 7:05 p.m.

1. Additions to the Agenda:
The proposal of a HealthEast Clinic going in to the former EQ Life space was added under new business.

2. Approval of Past Minutes:
The April minutes were approved by unanimous voice vote.

3. President’s Report:
Cheri Kedrowski was introduced to the board as a proposed new board member. Kedrowski spoke to the board about her background and interests. It was proposed that Kedrowski be appointed to the board. The proposal was passed by unanimous voice vote.

4. Fire Station Number 5 Status Update:
Captain Leitner addressed the board regarding the status of Fire Station Number 5, located at the intersection of Victoria and Ashland. The station is staffed 24 hours a day, 3 shifts per day. Free blood pressure screenings, fire play intervention services and smoke detectors are available at the station. The possibility of future budget cuts makes the future of Station Number 5 uncertain. If Station 5 were closed, response times would lengthen. If concerned, contact you city councilperson and Mayor Coleman and ask them to not close Station 5.

5. Executive Director’s Report:
Contact Roy if interested in participating in part 2 of the Engaging and Involving Community in Inclusive Ways workshop or any of the future trainings regarding Effective Zoning Review, Board Basics, Crime Prevention and Conflict Management.

All DC staff held retreat in April to discuss the upcoming budget cuts and best practices. A polished one-page document with retreat findings and conclusions will be completed this summer and will be sent out to all District Council Boards of Directors for discussion, review and approval.

City Planning staff will schedule a meeting with SHA and GABA representatives in May to clarify text revisions in the Grand Avenue Sign Plan. These revisions will be sent to the PC Neighborhood Committee for further research and revisions with the final draft eventually going to the City Council.

The Summit newsletter will be coming out the first week in June. Thanks to Gabe Horner, ad sales are in line with projections. Look for an article by Donnelly about the Pleasant Ice Rink and St. Paul Figure Skating Club.

The Neighborhood Cleanup is scheduled for May 16th. 32 residents have volunteered to help.

Thank you to Gerry Lindner for SHA office computer support and to McFadden for installing Picasso software!

6. CPC/AA Report:
The Summit Hill neighborhood is experiencing a spike in the crime rate, with the number of incidents doubling this past month. Garage robberies are especially up.

The Summit Hill garage sale was highly successful, perhaps due to pent-up demand as there was no garage sale last fall. There were 42 sales held in the neighborhood.

Roy will be on vacation next week. Hilden will be covering the office during the middle of each day.

A judges’ forum will be held Monday, May 18 at the Western District Office.

7. New Business:
HourCar Proposal – It was moved that the SHA Board support the SHA Environment Committee and neighborhood volunteers to work to raise funds to bring an HourCar hub to Summit Hill. HourCar is a car-sharing program that would service, at a minimum, 30-50 people in the Summit Hill area. A significant portion of the funding needed for the hub is already in place through grants and individual donations. $5,000 to $8,000 in additional funding is needed to locate a hub in the neighborhood (depending on the type of car chosen). Concern was voiced about the possibility of this fundraising effort negatively affecting SHA’s other, more general fundraising efforts. Several board members felt that this should not be an issue due to the different timing of the fundraising efforts, and that the HourCar effort may even lead to greater SHA general fundraising as it is a concrete example of SHA’s efforts. The motion passed by unanimous voice vote.

Brasa Rotisserie wine/beer patio licenses – It was moved that the board approve the Zoning and Land Use Committee’s recommendation to support Brasa’s application for licenses for Wine On Sale, Malt on Sale (Strong), Restaurant (4) 51-150 Seats and Liquor-Outdoor Service Area (Patio) and to waive the 45-day waiting period for the liquor license. The motion passed by unanimous voice vote.

Wild Onion Patio License – It was moved that the board affirm the ZLU Committee’s recommendation to oppose The Wild Onion’s request for a Liquor – Outdoor Service Area (Patio) be added to their current licenses. It was noted that the Wild Onion was only able to secure petition signatures from 33% of the 60 residential property owners within 350 feet. The level of opposition from nearby residents contributed to the ZLU Committee’s recommendation.
Joe Schaefer from the Wild Onion spoke in favor of the additional license. He pointed out that the license was critically important for the Wild Onion to remain competitive, especially in this economic climate. He stated that the Wild Onion had 8 out of 14 signatures on Lincoln approving the license and that some neighbors against the license were intimidating other neighbors who supported the Wild Onion.

Three Wild Onion residential neighbors spoke out against the license application. They pointed out that while other Grand Avenue patios face Grand Avenue, Wild Onion’s patio faces the neighborhood. They noted that two years ago the Wild Onion was serving liquor on its patio without a license and that there had been adverse actions against the Wild Onion both this year and last year. They did not feel the Wild Onion was being a good neighbor. Haas read letters sent by two Wild Onion neighbors who could not attend the meeting but were also opposed to the license application.

The board passed the motion, to affirm the ZLU Committee recommendation to oppose the Wild Onion application, by a vote of 13 to 3. In favor were Berhow, Dobson, Dillin, Hill, Haas, Kedrow, Lindner, McFadden, McGann, Pramas, Sutherland, Winsor, and Zambreno. Opposed were Donnelly, Erickson and Lucke.

Health East Clinic – A HealthEast Clinic has been proposed for the former EQ Life space. They will, however, want to use part of the basement space. More information will be coming on this.

Save the date for the following events:
May 16th – Annual Neighborhood Clean-Up
June 7th – Grand Old Day
- SHA Wrist Band Booth – people are still needed to staff the third shift of the wrist band booth
- SHA Parade Unit –more are needed to sign up for the parade unit!
June 13th SHA Plant Exchange/”Plant & Prairie Party” at Linwood Park

8. Old Business:
Summit Avenue Plan ZLU Recommendation – Three district councils have approved decertification of the Summit Avenue Plan. The ZLU Committee is not sure that this step should be taken as there are still some aspects of the plan that need to be addressed and some questions answered, therefore the ZLU Committee recommends recertification of the Summit Avenue Plan. It was moved that the City of Saint Paul should recertify the Summit Avenue Plan. The motion passed by a vote of 15 in favor, 1 opposed.

9. GABA Report:
Grand Old Day is Sunday, June 7th. The theme is “It’s Grand Being Green.” There will be many activities and attendees are encouraged to walk, bike or bus to the event in accordance with the theme.

10. Treasurer’s Report:
It was noted the SHA is in good financial standing.

11. Committee Reports:

Communications Committee – Lucke reported on Roy’s idea to combine the October annual meeting with a volunteer appreciation party. If anyone would like to help with the planning, contact Lucke.

Development Committee – McGann reported on the Development Committee activities including the SHA Cookbook, SHA History Book and the 2010 House Tour.

A preliminary meeting for the 2010 house tour was held at the end of April. Several committee chairs will be repeating their roles from the 2008 tour, but we still need committee chairs for ad sales, graphics/internet/promotion/marketing, volunteer coordinator, volunteer party coordinator and vice chair. We are also starting to look for houses for the tour. If anyone would like to help with the house tour or has any ideas or contacts for houses on the tour, contact McGann.

D16 Implementation Committee – Pramas will hold a meeting in June after Grand Old Day.
District Council Collaborative (DCC) on Central Corridor –No report.

Environment Committee – Dillin reported that SHA will be helping to promote the MacGrove Moves program on Grand Old Day. Contact Pearce if you can help out. A hat was passed and $74 was raised to pay for a canopy rental for event.
The final plans are being completed for the Plant and Prairie Party to be held on June 13th. Please attend! Volunteers are needed to help set up the canopy on Friday, June 12th at noon.

Zoning and Land Use Committee
The Zoning and Land Use Committee will hold a meeting on May 26th to discuss the following issues: 949 Grand (old Cartridge World space for incoming Picky Girl), and Inner Strength Fitness at 758 Grand.

12. Announcements / Adjourn

The meeting adjourned at 8:35 p.m.
Submitted by Lisa McGann

Members Present: Bayliss, Dillin, Dobson, Donnelly, Haas, Hill, Lindner, Lucke, McFadden, Muller, Pramas, Ramberg, White, Winsor, Zambreno
Members Absent: Erickson, McGann, Pearce, Schall, Sutherland
Also Present: Roy, Hilden, David Regan (GABA), Jane McClure (Highland Villager), Todd Seabury-Kolod

President Haas called the meeting to order at 7:03 p.m.

1. Additions to the Agenda:
See New Business, approval sought for expenditure of history book funds.

2. Approval of Past Minutes (January): Approved by unanimous voice vote.

3. President’s Report: Haas welcomed Donnelly to the Board.

4. Executive Director’s Report:
Jeff Roy reported on the most recent mailing of The Summit newsletter and concern about the poor economy and its potential impact on advertiser participation for future editions of The Summit. There is some concern that future issues of The Summit may need to have less pages if advertising is insufficient to support the newsletter in its current length. Roy also updated the Board on recent ongoing efforts to evaluate the SHA web site and costs associated with it. Roy reported on the well-received Neighborhood Honor Roll event on January 23. He also updated the Board on upcoming free training opportunities the City is offering for all-city district council board members and the status of communications with the City concerning the SHA position on proposed valet parking with Bonfire Grill (that such service be offered for free to those who wish to use the valet service).

5. CPC/AA Staff Report:
Diane Hilden, SHA Crime Prevention Coordinator, reported on her efforts to expand block and building clubs and updated the Board on crime incident reports in the district.

6. New Business:
Two 2009 CIB Proposals for Review/Vote – Haas thanked Dobson and Regan on behalf of the entire Board for their hard work in preparing excellent proposals under severe time pressure.

The first proposal was discussed and a motion made and seconded to adopt and endorse the CIB Proposal bearing the project title “District 16 Grand Avenue Traffic Calming Cross Walk.” The motion was approved by unanimous voice vote.

The second proposal was discussed and a motion made and seconded to adopt and endorse the CIB Proposal bearing the title “District 16 Grand Avenue Lamping Project.” The motion was approved by unanimous voice vote.

D16 City Contract Change Regarding Funding – Due to a city budget deficit and projected cuts in local aid from the state, there is concern that district council funding from the City may end up being reduced. Language has been inserted in all 2009 district council contracts with the City allowing the City to immediately terminate or reduce payments to district councils.

Request for Support of “St. Paul Grand Round” CIB Funding – The proposal from the St. Paul Parks and Recreation was discussed and a motion made and seconded to endorse and support the CIB request for funds to begin implementation of the St. Paul Grand Round Master Plan, with such letter of support stressing the importance of project planners in consulting and working with district councils at the earliest stages regarding route selection and facility placements within the districts. The motion passed by unanimous voice vote.

Save the Date – Haas emphasized the importance in Board member participation at the May 9 Neighborhood Clean-Up and June 7 Grand Old Day events.

Haas sought a volunteer to serve as wrist band booth coordinator for Grand Old Day. There were no immediate volunteers.

Block Party Waiver Letter for Grand Old Day – Lucke explained the nature of
the waiver sought and a draft of the proposed letter was included in the packet of materials submitted to Board members about one week before the hearing. A motion was made and seconded for approval of the waiver letter and the motion carried by unanimous voice vote.

Liquor License Extension Letter for Grand Old Day – Lucke explained the
purpose of the extension for Grand Old Day. A sample proposed letter was included in the packet of materials submitted to Board members about one week before the meeting. A motion was made and seconded approving the letter allowing for a liquor license extension for all businesses identified in the letter except for Wild Onion. Concerns were expressed about the Wild Onion’s track record and lack of cooperation in working with neighbors to address a variety of problems involved with this business.

SHA Staff Jeff Roy noted that he had been in discussions with Christine Rozek, Dir. of Licensing at the Dept. of Safety & Inspections (DSI), regarding her concerns about Wild Onion receiving SHA approval for a liquor license extension for Grand Old Day given their recent problem behavior. Ms Rozek told Roy that she would be holding a meeting on Feb. 20th with East Grand Avenue bar owners to outline what security protections Billy’s and Dixies have used in the past to ensure liquor does not get into the festival gardens. She would then insist that these same protections be in place this year and that Wild Onion would also have to ensure liquor did not get out into their festival garden. Roy has been invited to the meeting. After discussion of the motion, the motion was defeated by a vote of 14-1 (Dobson voting in favor of the motion). A motion was then made and seconded for approval of the request for liquor license extension of service area for Grand Old day for all business identified in the proposed letter. Twelve members voted in favor of the motion and three abstained (Dobson, Winsor and White).

Approval for Expenditure of Funds for History Book – The Summit Hill
history book project continues to come along well and it is nearing completion. The hope is to have it ready for sale by Grand Old Day. Printing costs for 2,000 copies could be as much as $6,680 and the cost to obtain an ISBN that would allow the book to be sold in stores is $300. Approximately $7,925 remains from the original $11,000 grant for the project received from a donor who desires anonymity. By motion made and seconded and approved by unanimous voice vote, the Board authorized expenditure of up to $7,000 for the printing of 2,000 copies of the book and for obtaining an ISBN. It is believed the remaining grant funds should cover remaining costs such as fees to be paid to the Minnesota Historical Society to reprint certain photographs.

OLD BUSINESS – none.

7. GABA Report –
Lucke updated the Board on planning for Grand Old Day and covered the
various events and activities the Grand Avenue Business Association is
sponsoring in February and March.

8. Treasurer’s Report –
Haas indicated that because of numerous other volunteer commitments with SHA,
Pearce is seeking another volunteer to serve as Treasurer. Haas and Roy explained the duties of treasurer and time commitment. Financially SHA is in good shape although there are concerns about the stability of City funding and the impact of the economy on financial donations from the community associated with the Annual Appeal.

9. Committee Reports –

Communications Committee – Haas announced that Lucke volunteered to serve
as the committee chair. A meeting is being scheduled soon to discuss a variety of possible projects.

Development Committee – Haas noted that contributions are lower compared to
this time last year for donations received as part of the annual fundraising appeal to the neighborhood. The cook book project subcommittee met recently and continues and the project continues to move forward.

D16 Plan Implementation Committee – Pramas is in the process of scheduling
another committee meeting and plans to prepare a written summary of the status of implementation projects.

DCC on Central Corridor – Pramas referred the members to a written report
included in the board packet sent to members in advance of this meeting. Haas and Roy announced that Melissa Sutherland is no longer able to serve as the SHA representative due to her work schedule. Roy and Haas reported that Mr.and Ms. Sutherland recommend that Andrew Dull (a neighborhood resident) be appointed as the new representative. Mr. Dull will be invited to attend the March Board meeting to meet the board and get formal board appointment.

Environment Committee – Pearce was not present for the meeting but provided
a detailed written report of the committee’s recent meeting which was provided to Board members in the week before the meeting.

Zoning and Land Use Committee – Zambreno reported that India House is
moving into the spot occupied by Grand Asia and there will be a March 5 committee meeting concerning that change. No controversial subject matter is anticipated. Brasa is also moving into the space previously occupied by the Italian Pie Shoppe and Zambreno anticipates a committee meeting to address any issues pertaining to that matter, again without any controversial issues anticipated.

10. One Trash Hauler Project Presentation – Macalester/Groveland resident Todd
Seabury-Kolod discussed the concept of neighbors organizing to arrange for one
trash hauler to service all residences in an alley and the potential economic, environmental, and quality of life benefits fostered by such an arrangement. By a motion made and seconded, and adopted by unanimous voice vote, this subject was referred to the Environment Committee for follow up for the purpose of planning and scheduling a 60 to 90 minute neighborhood workshop sponsored by SHA.

11. Announcements/Adjourn:

The meeting adjourned at 8:40 p.m.
Submitted by Tim Pramas

Members Present: Bayliss, Dillin, Dobson, Erickson, Hill, Haas, Lindner, McFadden,
McGann,Pearce, Pramas, Sutherland, White, Winsor, Zambreno
Members Absent: Lucke, Muller, Ramberg, Schaal,
Also Present: Diane Hilden, Melissa Sutherland, David Regan, Jeff Roy, Chad Skally, Diane Wanner

President Haas called the meeting to order at 7:04 p.m.

1. Additions to the Agenda:
The appointment of McLean Donnelly to a vacant seat on the board was added to the agenda.

2. Approval of Past Minutes (November meeting):
Approved by unanimous voice vote.

3. President’s Report:
1. The appointments of Annmarie Dillin and McLean Donnelly to the SHA Board were approved by unanimous voice votes.

2. The Annual Affirmation of SHA Policies was discussed. It was moved that the words “board member” be included on page 3, section VIII, lines 4 and 5 after the words
“or officer.” The motion was approved by unanimous voice vote. The affirmation of the SHA policies as amended was approved by unanimous voice vote.

3. The list pairing seasoned board members with new board members was reviewed. Dillin was paired with Pramas and a mentor will also be chosen for Donnelly.

4. Executive Director’s Report:
Roy provided a written report of his activities in an e-mail sent to board members prior to the meeting and reviewed highlights of the report, including information on the upcoming Neighborhood Honor Roll event, the status of The Summit newsletter, information on a city-wide district-sponsored Leadership Training Series, review of old zoning plans relevant to Summit Hill, and review and revision of the 1983 Amended Grand Avenue Sign Plan.

5. CPC/AA Report:
Hilden provided a January update to her crime prevention and other SHA project activities in an e-mail sent to board members prior to the meeting. She reviewed highlights of that report. She noted that the Wild Onion had had some problems in December, and that she was continuing to work with the block leader on that block to address the situation.

6. New Business:
1. District Council Board and Staff Training Series – Diane Wanner, spoke to the board about the upcoming District Council Leadership Training Series. She went over the schedule of courses and noted that the courses were free of charge. If board members wish to register, they should contact Roy.

2. Grand Avenue Bike Rack SHA/GABA project – $1,000 proposal – The proposal for the SHA to contribute $1,000 towards a project to install bike racks on Grand Avenue was discussed. Chad Skally reviewed information that had been sent via e-mail to board members before the meeting and answered board members’ questions. It was noted that the contribution would go towards funding 80 bike hitches/160 bike spaces, that Skally had worked with the city to determine the optimal placement of the racks, that the bicycle rack purchase would be eligible for the maximum discount available from the rack vendor, and that the city will maintain bike racks once they are installed. The city will cover half of the $14,000 expense of the bike racks, it was proposed that both the SHA and Mac Groveland contribute $1,000 each to the project, and that GABA and private business would cover the remainder of the expense. It was expected that SHA would need to release funds for this project in May or June of this year. It was observed that this project would be a positive example of SHA and GABA working together. It was moved that the SHA contribute $1,000 towards the bike rack project. The motion was passed by unanimous voice vote.

It was moved that the $1,000 expense toward the bike rack project be inserted as a line item in the budget under the Environmental Committee. The motion was passed by unanimous voice vote.

3. Proposed SHA Appointments to City Community Improvement Budget Task Forces It was moved that the following board members be appointed to CIB Task forces:
-Community Facility Task Force: McFadden; White as alternate
-Streets and Utilities Task Force: Dobson; Winsor as alternate
-Residential & Economic Development Task Force: Hill; Erickson as alternate
The motion was passed by unanimous voice vote.

It was noted that the deadline for CIB project proposals was Monday, January 12th. If any board member has any ideas for a CIB project, they should contact Dobson immediately. Dobson will meet with Regan to discuss crosswalks as an option for a CIB project.

7. Old Business:
Board members were reminded of the upcoming citywide Neighborhood Honor Roll event on January 23rd, 2009.

8. GABA Report:
Regan updated the board on GABA activities including the upcoming “Grand Goes Red” promotion to create awareness of women and heart disease and a new “Respect 21” program that many Grand Avenue restaurants and bars are signed up to participate in (including the Wild Onion). The “Respect 21” program is well established, highly regarded and shown to be very effective. The GABA annual meeting is on Thursday, March 12 – unfortunately the same day as the next SHA Board Meeting. It was noted that the SHA is working on getting a rep for the GABA board.

9. Treasurer’s Report:
Pearce presented the monthly financial information for the SHA. It was noted the SHA is in good financial standing due to lower than expected expenses and higher than expected revenue, but that it was still prudent to be conservative.

10. Committee Reports:
Communications Committee – It was noted that the new Neighborhood Booklets had been delivered.

Development Committee – McGann reported on the Development Committee activities including the SHA Cookbook and the status of the SHA Fundraiser to date. As of January 6th, 2009, $4,895 had been donated from 103 donors, with an average of $47.50 per donor. This compared with last year’s fundraiser totals (as of January 6th, 2008) of $6,210 donated from 111 donors, with an average donation of approximately $56.00. Haas reported on the status of the History Book and passed around an excerpt from the book. McGann reminded board members of the next Development Committee meeting to be held Tuesday, January 13 at 7 pm at Amore Coffee.

D16 Implementation Committee – Pramas reported on the status of the D16 implementation Committee and expects a committee meeting soon.

District Council Collaborative (DCC) on Central Corridor – Melissa Sutherland discussed the DCC bylaws changes and the Memo of Understanding (provided via e-mail to board members prior to the meeting). It was reported that the DCC would be changing its relationship and would no longer be sponsored by University United but would become a separate non-profit entity itself. The DCC would continue to do what it has always done and would still include neighborhoods in Central Corridor and LRT planning. It was noted that membership in the DCC is voluntary and that the SHA can always withdraw if desired. It was moved that the SHA Board approve the DCC bylaws changes and Memo of Understanding. The motion passed with 2 nay votes, 1 abstention, and 12 aye votes.

Environment Committee – Pearce reminded board members of the upcoming Energy Workshop at Linwood Rec Center on January 13th. A representative from Xcel Energy will be coming to discuss saving energy.

Pedestrian Safety and Calming Committee – (Now Inactive – no report).

Zoning and Land Use Committee
1. Zambreno reported on the Palm Beach Tan/Anytime Fitness health/sports club license application and related parking issue. He noted that the Zoning and Land Use Committee supports the application if Anytime Fitness has the proper number of parking spaces as per city code.

2. Zambreno also updated the board on the Bonfire valet parking issue. He noted that the city did not feel that it could stipulate what Bonfire could charge for the proposed valet parking service, but would stipulate that non-customers not be charged any more than Bonfire customers were charged. The SHA Board had previously agreed to support the valet parking on a trial basis only if the valet parking service was free to all.

Because of this change, Dobson moved that the SHA Board send a letter to St. Paul City councilperson Dave Thune noting that the memo of understanding with the city and Bonfire was not in keeping with what the SHA Board had approved and that the city council should reject Bonfire’s application for valet parking. It was discussed that the SHA board has no jurisdiction in this matter and that the board was consulted as a matter of courtesy only. The motion was defeated with a vote of 9 nay votes, 4 aye votes, and 2 abstentions. However, SHA staff, with Zoning and Land Use Committee input, will strongly encourage city staff to reconsider and support the original understanding. An e-mail of this message will be copied to councilperson Dave Thune.

11. Announcements / Adjourn

The meeting adjourned at 8:55 p.m.
Submitted by Lisa McGann