Board of Directors

Summit Hill Association

District 16 Planning Council

February 9, 2006

Members Present:     Barrera, Breymeier, Clapp-Smith, Dobson, Flahaven, Haas, Hedberg, Krogstad, Lein, Ramberg, Rathman, Smith, Wefel, Wichman, Winsor

Members Absent:      Jozwiak, Kost, Odman, Skally, Zoltai

Others Present:  Jeff Roy, Jeff Liljegren (Greenway), Jaimee Lucke, Jane McClure

Chair Barrera called the meeting to order at 7:05 p.m.  SHA stores the meeting’s full proceedings on magnetic tape for a minimum of one year from this date.

Additions to Agenda

Dobson requested adding a point under New Business regarding CVS and Breymeier requested adding informational point on the need to renew SHA CD’s coming mature under the Treasurer’s report.   Agenda approved with additions.

Approval of Minutes

A motion to approve the November minutes was made, seconded and unanimously approved.

President’s Report

1.      Olga Zoltai resigned from the Board, due to hearing problems and feeling of not being able to contribute enough.  Next alternate will be invited to join. 

2.      Dave Ramberg replaces Steve Sanders on SHA Board.  Welcome Dave.

3.      SHA by-laws state that the Development Committee Chair must be an SHA Board member.  Shannon O’Toole, current Chair, no longer on the Board.  Eduardo and Jeff will discuss with Shannon finding a co-chair for the Development Committee.  Shannon’s role as House Tour coordinator still vital.

4.      SHA Executive Committee recommended a new compensation package for Jeff Roy.  They also recommended that they work to develop a structured staff review and evaluation mechanism.  Both recommendations approved by the Board.

5.      GABA invited SHA Board members to attend their annual meeting and fundraiser Feb. 16, 2006. Todd Wichman made a motion for SHA to pay $40 each for 3 people to attend the event.  Linda Winsor seconded.   Jeff Roy, Eduardo Barrera and Merritt Clapp-Smith were recommended to attend.  Motion approved.

Executive Director Report

Executive Committee asks if future Board meeting packets (up to 10 pages) can be sent electronically, to save printing costs.  Decision made that each SHA Board member can decide whether to receive the packet by mail or electronically. 

Old Business

District 16 Plan being discussed by Mayor’s office and PED staff.  Mayor’s office asked if SHA would reconsider any of their requests in the District 16 Plan.  Merritt presented some options and PED staff person Yang Zhang helped answer questions.  After some discussion, Dann Dobson made a motion to reaffirm the District 16 Plan requests, with no changes.  Diane Krogstad seconded.  Motion approved with 2 dissenting.

Midtown Greenway Presentation

Jeff Liljegren, intern working with the Midtown Traffic Management Organization, presented preliminary design guidelines for the St. Paul extension of the Midtown Greenway.  Part of the project will run along the Ayd Mill Road corridor and some design elements need to be discussed and determined.  Five SHA representatives will engage in upcoming meetings with Midtown TMO to discuss design options: Dann Dobson, Todd Wichman, Linda Winsor, Elizabeth Wefel and Jaimee Lucke.

Crime Prevention Amendment

The proposed amendment to the Crime Prevention portion of the SHA 2006 Goals and Objectives, that was sent out for review in the Board packet, was approved.

Board Retreat

Todd Wichman, Marcia Odman and Maureen Flahaven interviewed 3 candidates to facilitate the SHA Board Retreat.  They selected Roger Meyer under a contract for $1,500, and put their recommendation to the Board.  Treasurer Nancy Breymeier noted that this expense can be covered in the 2006 budget.  The Board approved unanimously.  Board discussed and settled on Saturday, March 11, 2006 from 9am-3pm for the Board retreat.  Location will be determined by Dave Ramberg, Dianna Krogstad and Nancy Breymeier.

LRT District Council Collaborative

Interested district councils are invited to participate in a Central Corridor LRT District Council Collaborative.  Linda Winsor, Dianna Krogstad and Dann Dobson will participate from SHA.

Window signs at CVS

Dann Dobson requested the Zoning and Land Use Committee to investigate the legality of the window signs in the new CVS store at Oxford and Grand.  ZLU chair, Maureen Flahaven, agreed to investigate.

SHA Budget

Nancy Breymeier presented a few corrections to the SHA budget from the last meeting.  Linda Winsor moved to approve the budget as amended.  Maureen Flahaven seconded.  Approved unanimously.

Committee Reports

1.      Communications Committee - no report.

2.      Development Committee - House Tour planning okay, but they need more houses.

3.      Environment Committee - New chair and members sought since Steve Sanders resigned.  No one volunteered.

4.      Parking Committee - New chair sought since Chad Skally stepped down.  No one volunteered.  Alisa Lein suggested that maybe the SHA Parking Committee could be rolled into the Grand Ave Parking Task Force.  After some discussion, it was decided that SHA Parking Committee still has value as a stand alone ad hoc committee.

5.      Pedestrian Safety and Traffic Calming Committee - work continues to plan for bumpouts and safer crossings at Linwood Elementary.

Submitted by Merritt Clapp-Smith

February 2006