MINUTES

District 16 Planning Council/

Summit Hill Association

Board of Directors

Thursday, August 10, 2006

Linwood Community Recreation Center

Members Present:  Breymeier, Dobson, Flahaven, Hedberg, Krogstad, Lein, Ramberg, Skally, Smith, Wefel, Wichman.

Members Absent:  Barrera, Clapp-Smith, Fervoy, Hass, Kost, Lucke, Odman, Rathman, Sutherland, Winsor.

Others Present:  Jeff Roy, Jane McClure

Meeting was called to order by Vice-President Rick Smith at 7:13 p.m.  SHA stores the full proceedings of this meeting on magnetic ape for a minimum of one year from this date.

Additions to the Agenda: Items added - RSVP project under President’s Report, Grand Ave. Sign Guidelines under Old Business, Bylaw changes under New Business – all approved.

Approval of the July Minutes: Minutes were approved on a motion from Wefel, seconded by Flahaven: 10 ayes, Krogstad abstained.

President’s Report:

In absence of President Barrera due to conflicting schedule, Vice-President Smith reported on July 24^th follow-up meeting with several area citizens who attended the June 27^th Crime Prevention meeting at Linwood. 

There is concern about the planning, phasing and implementation of the RSVP project west of Victoria.  Flahaven motioned that a letter to be sent to Lisa Falk at Public Works in regards to the RSVP project, Wafel second, motion unanimously approved.

Executive Director’s Report

Grand Avenue Parking Task Force has created multiple plans with the intention of presenting them to the public at a projected fall meeting in October.  In conversation with SHA Staff Roy, Councilmember Dave Thune urged that they agree to one plan and bring that to the neighborhood and eventually the city. Public input gathered at the fall meeting would inform whatever eventual plans come out of the Task Force that would be brought to SHA and GABA for review, recommendations and approval before going on to the city council. The SHA Executive Committee has asked for copies of the several plans in existence before the fall public meeting in order to help in the review process.  The Task Force will provide those plans so they will be available for review prior to the September SHA Board meeting.

Old Business:

The SHA Staff Performance Evaluation Process document was approved unanimously on a motion by Skally, seconded by Flahaven.

Nominations Process for 2006-07 Board Officers: Acting Chair Smith urged all board members interested to nominate themselves or someone else to fill the 5 SHA officer positions that are open for next year.  Board Members whose terms that are up as of October 2006 are: Rob Kost, Dann Dobson, Pete Fervoy, Dave Ramberg, Rick Smith and Mark Sutherland.  There was discussion about attendance records and staff will provide.

2006-07 SHA Workplan and Priorities: workplan based on the 2006 retreat will be brought forward before the October meeting for action.

Grand Ave. Sign District Guidelines: In response to Clapp-Smith’s report on PED and the Grand Ave. Sign District Guidelines that SHA and GABA developed and sent to the city in Nov. 2004, Board agreed to move forward with city to address sign guidelines and this document.

New Business

District Funding: Letter to be sent to Mayor and City Council from SHA supporting current levels of district funding and encouraging increase in the future. Letter was approved unanimously on a motion by Dobson, seconded by Skally.

SHA Bylaws:  Changes to bylaws wording proposed by Executive Committee were reviewed and approved.  On a motion by Flahaven, second by Breymeier, changes to Section 7.3 “Special Committees” was approved with 11 ayes and one abstention by Krogstad, to make it consistent with Sec. 7.1 “Committee/Chairs”.  On a motion by Flahaven, second by Dobson, changes to Section 7.4 “Removal” was approved with 11 ayes and one abstention by Krogstad.

GABA Report

As per submitted written report.

Treasurer’s Report

2-year budgeting is in the making.  Board expressed a condense version for future monthly reports with the balance sheet to be sent biannually.

Committee Report

Zoning and Land Use:  They do not want to hold “informational meetings” as a policy.  Variances must be filed first before they can go before the ZLU.

Adjourned 8:35