Board of Directors

Summit Hill Association

District 16 Planning Council

November 10, 2005

Members Present:     Barrerra, Breymeier, Clapp-Smith, Hedberg, Krogstad, Lein, Odman, Sanders, Skally, Smith, Wefel, Wichman, Winsor, Zoltai

Members Absent:      Dobson, Flahaven, Haas, Jozwiak, Kost, Rathman

Others Present:          Jeff Roy, John Siekmeier,Jane McClure, Linda Flynn, Una Hellmich, Jack Gehran

Merritt Clapp-Smith called the meeting to order at 7:05 p.m.  SHA stores the meeting’s full proceedings on magnetic tape for a minimum of one year from this date.

Approval of Minutes

A motion to approve the September minutes was made, seconded and unanimously approved.

Parks Board Area Director Presentation on Projects

Linda Flynn and Jim Newman presented an update on the Parks Board.  The board:

·        may receive a new director since a new mayor has been elected. 

·        has just put all their recreation activities registration online.

·        has received numerous awards for their superior job in parks administration

At Linwood there have been some changes including:

·        hoop locks installed on the outdoor basketball court to prevent late night noise.

·        looking into putting gates to the parking lot to prevent late night noise.

·        trying to get the baseball field upgraded.

·        minor changes in the in the classes taught at Linwood.

There was some discussion on ways to get funding for improving the baseball field and questions on when the tennis courts would be repaired.

Presidents Report

The first hearing for the District 16 (D16) plan was last week at the Planning Commission.  Some areas of no agreement are: the “rule of five” for parking, heights of buildings, footprint sizes allowed and formula business restrictions.  The Planning Commission will now review and make recommendations to the City Council.

There was a motion “not to amend the District 16 plan” and keep the building heights as they are currently listed in the plan.  The motion was seconded discussed and passed unanimously.

The series of formula business informational meetings last month went well.  It seems that if any action is to occur it will have to happen at a higher level.  Councilmember Thune has asked the City to do a study to provide more information.  Currently the formula business idea will stay in the D16 plan.  D16 may want to look into doing independent research on the topic.  Money may be available through the Humphrey School or STAR grant.

The Board would like to hold a retreat on a Saturday in January or February 2006.  A motion was made, seconded, and amended to: have staff and the executive committee obtain several bids for facilitation and select the one they feel is most appropriate.  If the selected one is $1,000 or less they can sign the contract.  If the one they select is higher they would have to come back to the board to have the expenditure approved.  The motion passed unanimously.

The 2 a.m. bar closing issue has been put on a back burner for now.

Send nominations for the 2006 neighborhood honor roll to Jeff by the December 8^th holiday meeting.  Currently Merritt, Shannon, and Donna Swanson have been nominated.

On December 8^th at 7pm we will have our Holiday meeting at Merritt’s house. 

All board members should look at the 2006 SHA Goals and Objectives and provide any changes or suggestions at (or before) the December 8^th Holiday meeting.

Also fill out your committee preference sheets and send to Jeff before the 8^th.

Election of SHA officers for 2006

The Board approved the following people as officers for 2005-2006:

President: Eduardo Barrera

Vice President: Rick Smith

Treasurer: Nancy Breymeier

Secretary: Marcia Odman

GABA Update

There was no official representative from GABA at the meeting to give an update.  Nancy Breymeier mentioned that recently GABA supported a business that was opposed to a tattoo parlor opening above them.  Also go online to www.grandave.com for GABA events.

Committee Reports

Communications

This committee is involved with a lot of projects and encourages people to participate

Development

The date of the next Summit Hill House Tour has been moved to October 8^th, 2006.

Environment

Parks staff cleared some invasive brush in the prairie area.  Starbucks mentioned they may be willing to sponsor a project.

Parking

The public meeting in September went well with over 100 comments received.  The informal parking task force is currently working on collecting a variety of information on parking that can be used to refine the proposed parking framework document.

Pedestrian Safety and Traffic Calming

A motion was made and seconded to refurbish the old lights during the street rebuilding project (versus installing new lights).  After discussion the vote passed with one Nay.

Zoning and Land Use

Nothing to report.

Treasurer’s Report

Things are on track.

Old Business / New Business / Announcements

Major elect Coleman gave a short presentation at the meeting highlighting some of his ideas which included: getting district councils more involved in the city, using recreation centers to enhance education, the possible role of district councils in case of public health issues (e.g bird flu) and improving various corridors (economically) throughout the city.  Some questions were raised about how to improve the interactions of city staff and district councils and how to target needs of each community.

Chad mentioned that he is looking for people interested in finding ways SHA can help work with GABA to make Grand Ole Day better.  He will set up a time for people to get together to brainstorm ideas that can be brought back to the Board for consideration.  Examples include SHA setting up an informational booth at Grand Ole Day and working with Eureka recycling to have recycling at the festival.

The meeting adjourned at 8:55 p.m.

Respectfully Submitted,

Chad Skally, Board Member