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Board of Directors Summit Hill Association District 16 Planning CouncilNovember 11, 2004Members Present: Breymeier, Clapp-Smith, Flahaven, Hardy, Lindner, O’Toole, Rathman, Sanders, Skally, Siekmeier, Smith, Wefel, Wichman, Winsor, Zoltai Members Absent: Barrera, Dobson, Haas, Konstan, Odman, Reding-Galarneault, Clapp-Smith called the Meeting to order at 7:00 PM 1. Additions to the Agenda Report on public meeting that the SHA approved to have. 2. Approval of both August Meeting minutes Approval of August and September A page from the minutes was missing from the package sent out and was passed around at the meeting August minutes: “Discussions regarding the uniform parking plan came up during the District 16 plan and either the city or GABA did not want it. This should be opened up for greater neighborhood discussion. The Pedestrian Safety and Traffic Committee followed through with the Board’s July instructions to look into uniform parking on Grand and came back in August with recommendation that the 1997 Uniform Parking Plan be supported. September minutes: “The Watershed District is interested in providing language in all St. Paul District Plans with a statement about the quality of water environment .” A motion was made to approve the August and September meeting minutes, with the amendments listed above. The motion was seconded and approved. 3. Presidents report - Welcome and expectations Our Attendance Policy states that a board member cannot miss more than three meetings in a 6-month period. It will be enforced. Extenuating situations need to be brought to the SHA Board’s attention. In the past the SHA Executive Committee reviews attendance records and notifies the Board of Director’s who has violated this policy. They are then asked to speak at the next meeting to explain their actions. We have rarely dismissed members other then those with blatant disregard. Clapp-Smith provided an update on the District 16 Plan. Not much has changed, other then Larry Sodderholm’s comments. The steering committee is supposed to get comments back to Clapp-Smith as soon as possible. The District 16 Planning Committee may meet as a committee in December. The city has not provided a timeline for a response back from District 16. Page 1 There was “ Future of Small Businesses” meeting on November 6. There was a turnout of between 50 and 60 people made up of businesses and interested neighbors. Stacey Mitchell spoke well on how to accomplish the promotion of new or smaller business and develop independent business alliances. The ad-hoc committee discussing small businesses will look at some of the different tools available to see what would be effective but also considering where to go from this point. The presentation raised lots of questions and how it will affect building along Grand Ave. Flahaven thought it was well organized and interesting. Clapp-Smith and Sanders did a great job organizing the event. Sanders stated that the taped event will on SPNN at some time, but does not know exactly when. A DVD will also be made available. Ayd Mill Road Snelling-Hamline District sent out a letter in regards to the Mayor direction to turn Ayd Mill Road into a 4-lane road and ultimately connecting to I-94. Everyone wanted reasons for his direction since the study recommended a 2-lane and not connecting to I-94. The question was asked if we want to send another letter to the city at this point. Siekmeier suggested that SHA send another letter to the City of Saint Paul restating our position, backing up Snelling-Hamline District. Thune said that money is being requested from the Federal Government. It is not a project until it is funded so send letters to our congressman to deny funding the project. There are a couple of things we will do as a board: 1. Ask Public Works to come speak to the board, starting with Mike Clausen from Public Works who is the project manager of this project. 2. Send a letter requesting clarification of what steps are being taken and request a response from the Mayor. CIB task force The capital improvements budget is established every two years. Every district is represented by one delegate and one alternate on the three committees: Community facilities; Streets and Utilities; and Residential and Economic Development. The Community Facilities meet on Mondays at 4:30 pm. Streets and Utilities meet Tuesdays at 4:30 pm and Residential and Economic Development meets Thursdays at 4:30 pm. We will need to submit delegate names in January to the city. Rathman and Dobson have been delegates in the past. Recommendations for the 2006/2007 Budget need to be submitted to the city by January 24, 2005 at 4:00 pm. Proposal forms were included in our packet. Bring the Streetcars Back The city is trying to get people to talking about bringing back the streetcar. There are meetings Nov. 17 & 18 at different locations for anyone interested in going. The 2004 Exec. Committee has put forward the following recommendations for the 2005 Executive Committee. Treasurer – Siekmeier Secretary - O’Toole Vice President - Flahaven President – Clapp-Smith A motion was made to accept the slate of candidates. The motion was seconded and approved. Page 2 4. Goals and objectives The city requires that we review and update our District goals every year. These were sent out in our packet. Any comments received by the office prior to being distributed were included. Goal 1:
Goal 2.
Goal no. 3
Goal No. 4 1. ok 2. ok 3. strike out “strive”. 4. ok 5. strike “and implement”. strike “Use plan update implementation to increase neighborhood participation.” 6. strike “Develop and maintain relationship with Mayor, City Council and Planning Commission.” 7. ok 8. Strike “that provides meaningful volunteer opportunities” Goal No. 5
Change to “Promote cooperative environmental stewardship within the environment committee.”
6. Change to a. Promote environmentally safe alternatives to hazardous household chemicals and their disposal. b. publish articles in the Summit Page 3 Goal No 6 1. Strike “as needed”
5. ok 6. ok Goal No. 7 1. ok 2. ok 3. ok Goal No. 8.
5. Committee Reports A. Communications Committee
The committee is working towards the revitalization of the Block Leaders Club and distribution of “Welcome to the Neighborhood” booklet. -Send letters to Block leaders to verify their participation and expectations. -Update the Block Club Leader handbook. -Currently redoing the “Welcome to the Neighborhood” booklet B. Environment Committee
Saint Paul Open School has participated in pulling out buckthorn. Sent survey to 200 households and received 40 responses back. Talking about resurrecting plant exchange for next year. Working on lining up the “Sentenced to Serve” work crew for the neighborhood clean-up. C. Pedestrian Safety and Traffic Calming Committee
There have been initial conversations with the city in regards to the Saint Clair speeding issue. Committee got a response quickly from the city, Paul St. Martin to set up a meeting. Public works did not want to do much to enforce the suggestions. A traffic study of Saint Clair Ave. was done to monitor speed, which averages between 37-38 mph. This was not enough to set up a speed trap. After the comments made at the October’s Board of Director’s meeting, the Pedestrian Safety and Traffic Calming Committee will not be doing anything more with the parking along Grand. The meeting with the Grand Ave. businesses and residents was pretty contentious. There was no consensus for the number of hours for the “uniform parking”, three hours was discussed. Uniform parking would apply to everyone throughout the day, including tenants. This causes problems for tenants who are home throughout the day. Siekmeier made a motion to remove from the table the motion to look at the parking along Grand Ave. The Motion was seconded. The motion was up for discussion. A vote was taken whether to move forward with the proposal. There was 2 abstain, 2 yes and 9 nays. Page 4 A new motion was made to establish an ad hoc committee. Breymeier, Skally, Flahaven, and Lindner volunteered to be on the committee. The motion was seconded and approved. D. Zoning and Land UseA second hearing was held on the 673 Lincoln property with the city. The city upheld our appeal to deny the owners request to make the property into a triplex. The owner has already sold two condominiums. It was a unanimous decision based on the fact that the variance violated several significant zoning ordinances and would have set a bad precedent. This was the first time in four years that we won an appeal. Thune was instrumental in making this happen. 6. GABA Report Breymeier reported for GABA. GABA has some hard feelings against SHA in regards to the parking issue. GABA is interested in working to develop a resolution to improve the parking along Grand Ave. 7. Treasurer’s Report: The 2005 budget will be reviewed at the December meeting 8. Old Business/New Business/Announcements: No time left for discussion. 9. Adjournment: A motion was made to adjourn the meeting at 8:45 P.M. The motion received a second and passed unanimously. Next meeting will be held Thursday December 10, 2004 at 7:00 P.M. It will be the SHA Holiday party. Minutes recorded by Deborah Rathman, Secretary Page 5 |