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Board of Directors Summit Hill Association District 16 Planning Council
Members Present: Barrera, Clapp-Smith, Flahaven, Hardy, Konstan, Linder, O’Toole, Rathman, Sanders, Siekmeier, Zoltai Members Absent: Breymeier, Brostrom, Dobson, Guests: Mark Vannelli, Brad McNaught, Ken Nimmer Clapp-Smith called the Meeting to order at 1. Additions to the Agenda Redesign of the Summit Hill News letter 2. Approval of April Meeting minute Change to “State Representative” John Lesch 3. New SARPA President – Impacts of Development The Vice President of SARPA, Ken Nimmer presented to the board the neighborhoods aversion to the AUAR - Alternative urban area wide review EAW – Environmental Assessment Worksheet EIS- Environmental Impact Statement – it assists in development of a plan to deal with environmental issues. A handout was provided to the board members, which included the following information: Minnesota Environmental Policy Act (MEPA) role is to prepare an Environmental Impact Statement. One was completed in 2001. An EIS provides information about the extent of potential environmental impact, and not to approve or disapprove a project. Environmental Assessment Worksheet (EAW) is a brief document designed to set out the basic facts necessary to determine whether and EIS is required for a project. The land use slide puts in perspective the affected environment. It shows that the campus is surrounded on three sides by residential. The EIS looks at the right balance between the residential neighborhood the educational institution. This is a concern of all the educational institutions along Grand and An aerial photo is included showing all of the open space. The judge will determine within 60 days if an EIS will be required. 4. Presentation of Role of Robert’s Rules in meetings was postponed until the next meeting. Instead there was an update of the development planned for Brad McNaught and Mark Vanelli are two of the three developers involved in the redevelopment of the existing Edina Realty and gas station sites. The building was reviewed and redesigned by ESG (Ellness Swenson Graham) Architects. The plan includes underground parking with some first level parking and 19,000 s.f. of retail space. Previous plans indicated the building set right on The building is accessible from entrances on the north and south. The south entrance will provide direct entrance into the condo units. The building has been pulled away from Building is much more stream lined and more contemporary in appearance. ESG thinks that it looks a little less contrived and less faux then the previous design. This is subjective. Discussions with interested retailers do not include any food groups, but more diverse retailers such as a women’s outdoor clothing and apparel, computer (Apple), and There will be a tented gala event to break ground event They plan to break ground for construction in August 2004. Additions to the agenda: Redesign of A study reviewed and compared current Summit Hill newsletter ad sizes and rates. A summary was distributed. Ads were placed at the bottom of the page with a similar size and the back page to allow for advertiser who wants larger ads. Because the ads will be segregated there will be less confusion with other text and news stories. SHA has found that the best place and greatest demand for ads are the back page, or the back of the front back page. The goal is to make the newsletter more informative and news worthy. With the ad formatting, the paper will still be self-sustaining. With a streamlined format, there is more room for content and need for additional writers. It has been recommended to have the heads of each of the committees write about current events. The additional space will also allow for more photos of current events. Other ideas have included “News and views” which would allow neighbors to write in and editorialize and possible children’s and University student article to improve our community relations with the many k-12 and university schools. The masthead to be redesigned to make it more contemporary, similar to the website. Some board members did not like the yellow/off white color paper. It makes the paper look faded. Color needs to be reviewed. 5. Proposed Non-smoking ban for Councilmember Dave Thune proposed a no-smoking band in A motion was made to write a letter of support for the ban. The board vote consisted of one abstention, two against and 10 in favor of writing a letter of support of the city wide smoking ban. 6. Use of Roberts Rules in SHA Board meeting In interest of keeping the meeting on time, this item was deferred to the end of the meeting and will be taken up at the next meeting if not enough time to discuss. 7. Committee Reports A. Zoning and Land Use Committee
A variance was requested for a 2-foot set back to allow for the construction of 16 garage stalls for an existing Bonfires license got approval from the city council with a 6-month review to monitor the compliance of the business. Lunds is moving onto Grand. A purchase agreement has already been signed with the Italian Pie Shop. The Italian Pie shop will lease back the space until the development moves forward. B. Communications Committee
The website was launched a week ago Friday. We sent out the URL to committee member’s: summithillassociation.org. May Communication Committee meeting minutes were issues with this month agenda and board meeting minutes. An action is required to approve items 4,5 and 6. A motion was made to accept the policies as written. The board unanimously voted to approve the policies as issued in the committee minutes. The houses on the house tour should be promoted on the website. A link should be made so people can see the houses on the tour. C. Environment Committee
The neighborhood cleanup was Saturday May 8, 2004. The clean up was very successful. Less money made this year then last probably due to the elimination of brush disposal. The city picks up any balance in costs for disposal of all the garbage. Ramsey County is going to start taking brush for free. D. House Tour Committee
The tour is coming together well. The committee is currently figuring out where to sell tickets and advertisement. We have job assignments This year there will only be an appraisal fair and no antique show. The timing got confusing the last time. This time the date and time of the appraisal fair needs to be publicized very clearly. E. Pedestrian Safety and Traffic Calming Committee
Meeting minutes of the last Pedestrian Safety and Traffic Calming Committee were distributed.
An Officer who patrols our area came to talk about enforcement – crosswalk laws, traffic, stop signs speeding. Parking is last on the list. The officers who prefer to write tickets are put on traffic duty. Officers could patrol the neighborhood to enforce crosswalk and traffic rules for a week, but that is about it. The committee will look into the effectiveness of this. The committee also asked if a Star Grant for the beautification of Grand would be something to pursue. Star Grant applications are due June 24, 2004. The grant would be to spruce up the Grand Hill through streetscape and plantings. The board suggested that they try for next year and that bids need to be secured or at least an estimate be a part of the submittal. The committee is moving forward with the production of the “20 is plenty” signs. “Summit Hill saves lives” will be omitted from the signs. This additional text clutters the sign and makes it difficult to read. Siekmeier is going to have the signs printed with the modification as agreed by the board. Signs will be posted on Lincoln, Avon and Victoria Avenues. Mac Groveland and Highland are interested in the neighborhood signs. Need a motion to determine whether to say “Welcome to Summit Hill” or Welcome to our neighborhood”. A motion was made to go with “Summit Hill”. The motion was seconded and approved. 50 plastic signs will be printed at a cost of $815. Neighbors can buy signs for $10 for their yards. SHA has agreed to upfront the cost for the signs and will be reimbursed overtime by the sale of the signs. Liveable Lexington. Eric Thompson works for Parks and Recreation and is the biking coordinator trying to make Lexington more of a parkway instead of a thoroughfare. His goal is to continue the bike lines to north of Summit. 8. GABA Report No GABA report was provided. 9. Executive Director’s Report: No report provided, already spoke on the revisions to the Summit Hill newsletter. 10. Treasurer’s Report: No report made. Brostrom was absent from the meeting. 11. Old Business/New Business/Announcements: No time was left for any new comments 12. Adjournment: A motion was made to adjourn the meeting at 8:55 P.M. The motion received a second and passed unanimously. Next meeting will be held Thursday, June 10, 2004 at 7:00 P.M. at the Linwood Community Center Meeting room. Minutes recorded by Deborah Rathman, Secretary |